Project Coordinator

🔥 0 minutes ago

🇺🇸 United States – Remote

💵 $61.2k - $104.1k / year

⏰ Full Time

🟡 Mid-level

🟠 Senior

👷‍♀️ Project Manager

🦅 H1B Visa Sponsor

This company has sponsored H1B visas in the past.

👻 Ghost score 0%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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ICF

WebsiteLinkedInAll Job Openings

5001 - 10000 employees

Founded 1969

🏥 Healthcare

📦 Logistics

📣 Marketing

💰 $30M Grant on 2021-03

Healthcare • Logistics • Marketing

ICF is a global consulting and technology services company that helps government and commercial clients tackle complex challenges. The firm provides expertise in areas such as Federal IT modernization, energy and utilities, public health, climate resilience, disaster management, and transportation. ICF leverages data and analytics, artificial intelligence, and cybersecurity to deliver innovative solutions. With a strong commitment to corporate citizenship and sustainability, ICF supports social programs and community development, aiming for a sustainable, low-emissions future. The company operates worldwide, with significant presence in Europe through its offices in Belgium, Spain, and the UK.

📋 Description

• Coordinate day-to-day project activities and provide responsive support to clients, project staff, partners, and other stakeholders • Coordinate project activities, schedules, deliverables, and approval processes across multiple workstreams • Maintain workplans, calendars, task lists, meeting notes, action items, project files, and other tracking tools • Draft, format, review, and distribute project communications, reports, presentations, web content, and other materials • Coordinate meetings, webinars, workshops, and other project activities, including logistics, materials, participant communications, travel/honoraria reimbursement, and follow-up • Support project administration, including data collection, document review, reporting, purchasing, invoices, travel, reimbursements, and vendor or subcontractor coordination • Maintain accurate information in project systems, shared workspaces, websites, and other platforms, following established quality-control and approval procedures • Monitor deadlines, identify risks or gaps, resolve routine issues, escalate concerns as appropriate, and communicate project status clearly

🎯 Requirements

• Bachelor’s degree in business, communications, social sciences, or a related field, or equivalent relevant experience • 3+ years of professional experience providing project coordination, administrative support, meeting or event support, or similar client-facing services for interdisciplinary teams • Ability to obtain and maintain a Public Trust clearance • 2+ years of experience drafting clear business communications and interacting professionally with clients, speakers, participants, vendors, and internal teams • 2+ years experience organizing files, tracking action items, compiling reports, reviewing documentation, and following established approval and quality-control processes • 3+ years experience with Microsoft 365 applications, including Word, Excel, PowerPoint, Outlook, Teams, and SharePoint • 2+ years’ experience with event registration platforms, web content management systems, project tracking tools (e.g. Confluence, JIRA), and internal procurement or financial systems • Demonstrated ability to manage multiple assignments, schedules, contributors, and deadlines while maintaining accurate records and attention to detail • Experience supporting NIH or other federal health agencies or government contracts • Experience coordinating scientific meetings, workshops, and webinars, or other events • Experience updating websites or SharePoint sites, managing event registration systems, and supporting digital communications • Experience creating reports and dashboards with Google Analytics data studio • Familiarity with public health, biomedical research, dietary supplements, rare diseases, clinical research, or other scientific subject matter

🏖️ Benefits

• Equal opportunity employer • Reasonable accommodations for disabled veterans, individuals with disabilities, and individuals with sincerely held religious beliefs • Benefit offerings referenced under the Transparency in (Benefits) Coverage Act