Executive Assistant

🕒 November 3

🏰 Missouri – Remote

🏰 Missouri – Remote

💵 $60k - $85k / year

⏰ Full Time

🟡 Mid-level

🟠 Senior

👨‍💼 Executive Assistant

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What it means: the chance that no one is really hiring for this job.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.Why this score:

• Open for 7 days.
• Jobs at this company usually fill in 66 days.

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Imperial PFS

WebsiteLinkedInAll Job Openings

501 - 1000 employees

Founded 1977

🛡️ Insurance

💼 Consulting

💳 Fintech

Insurance • Consulting • Fintech

Imperial PFS is a provider of premium financing and payments solutions for the insurance industry, offering a technology platform and support to help agencies, carriers, wholesalers, and policyholders manage payments, avoid cancellations, and accelerate commissions. The company combines fintech capabilities (integrations with AMS/CRM/carriers, a client dashboard, mobile app, e-forms and eSignatures) with dedicated service teams, and has operated regionally across the U. S. , Puerto Rico, and Canada since 1977. Imperial PFS focuses on streamlining premium finance workflows, improving retention, and enabling flexible payment options for insurance partners.

📋 Description

• Provide high-level administrative support to the President/CEO and C-suite • Manage calendars, correspondence, meetings, and confidential matters • Oversee daily office operations and facilities management • Manage building maintenance, inspections, supplies, reception activities, mail services, and travel arrangements • Coordinate conferences and events • Oversee cleaning staff • Negotiate with vendors • Manage advertising and promotional items • Prepare administrative reports • Provide backup support to fleet operations and other data entry needs • Book travel arrangements for C-Suite and senior leadership (SVP's) as needed • Manage yearly inspections needed to maintain the office building to code • Oversee office and building maintenance schedule, repairs, and appointments • Handle all incoming and outgoing mail and shipping functions • Oversee day-to-day office activities as main point of contact in reception area • Maintain common areas to ensure office efficiency • Order and stock supplies for headquarters and satellite offices • Perform data entry in support of other departments as necessary • Complete other projects as assigned by C-suite and/or direct

🎯 Requirements

• 3–5+ years of administrative experience, including direct support to senior leaders and/or executives • Advanced proficiency in Microsoft 365 (Outlook, Word, Excel, PowerPoint, Teams) • Excellent interpersonal skills as well as excellent written and verbal communication skills • Strong organization, time management, and ability to prioritize competing demands • High level of discretion, confidentiality, and professionalism • Ability to work independently and anticipate executive needs • Preferred: Associate's or bachelor's degree in business administration or a related field

🏖️ Benefits

• Medical, dental, vision, and life insurance plans • 401(k) plan • Generous paid time off (PTO) plan • Company-paid holidays

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