Office Support Specialist

🕒 July 29

🏄 California – Remote

🏄 California – Remote

💵 $54.5k - $69.8k / year

⏰ Full Time

🟢 Junior

🟡 Mid-level

💝 Customer Support

🚫👨‍🎓 No degree required

👻 Ghost score 33%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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INVICTA SOFTWARE

WebsiteLinkedInAll Job Openings

11 - 50 employees

Founded 2014

🔒 Cybersecurity

☁️ SaaS

🏢 Enterprise

Cybersecurity • SaaS • Enterprise

INVICTA SOFTWARE is a company offering a modular, fully integrated Security Operations (SecOps) platform that consolidates endpoint management, IT service management, and cybersecurity into a single centralized solution. Its product suite—Invicta ONE, Invicta DESK and Invicta GUARD—provides AI-driven threat detection and automated orchestration to surface intelligence, alert, and remediate issues across IT, security and operations. The company primarily sells its SaaS platform through channel partners to organizations such as schools and enterprise customers.

📋 Description

• Provide efficient administrative support to internal teams and leadership. • Manage office operations remotely to ensure seamless workflow and communication. • Serve as a reliable point of contact for various departments, facilitating timely information exchange. • Coordinate calendars, schedule meetings, and manage virtual appointments for team members. • Handle correspondence including emails, phone calls, and internal communications promptly and professionally. • Maintain and organize digital files, documents, and records to ensure easy accessibility. • Assist with onboarding and training coordination for new hires. • Support project tracking and reporting by compiling data and preparing summaries. • Collaborate with IT and other departments to troubleshoot and resolve administrative challenges. • Manage procurement of office supplies and vendor communications as needed. • Contribute to process improvements to enhance remote office efficiency.

🎯 Requirements

• Minimum of 2 years experience in office administration or support roles, preferably in a remote environment. • Proficient in Microsoft Office Suite (Word, Excel, Outlook) and cloud-based collaboration tools (e.g., Google Workspace, Slack, Zoom). • Strong organizational skills with excellent attention to detail. • Effective communication skills, both written and verbal. • Ability to manage multiple priorities and meet deadlines independently. • Comfortable adapting to evolving technology and software platforms. • High level of professionalism and discretion handling confidential information.

🏖️ Benefits

• Fully remote work with flexible scheduling options. • Competitive salary with performance-based incentives. • Comprehensive health, dental, and vision insurance plans. • Generous paid time off and holidays. • Professional development opportunities and access to learning resources. • Collaborative and inclusive company culture that values innovation and growth.