Office Support Specialist

🔥 6 minutes ago

🇺🇸 United States – Remote

💵 $51.2k - $65.7k / year

⏰ Full Time

🟡 Mid-level

🟠 Senior

💝 Customer Support

👻 Ghost score 7%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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INVICTA SOFTWARE

WebsiteLinkedInAll Job Openings

11 - 50 employees

Founded 2014

🔒 Cybersecurity

☁️ SaaS

🏢 Enterprise

Cybersecurity • SaaS • Enterprise

INVICTA SOFTWARE is a company offering a modular, fully integrated Security Operations (SecOps) platform that consolidates endpoint management, IT service management, and cybersecurity into a single centralized solution. Its product suite—Invicta ONE, Invicta DESK and Invicta GUARD—provides AI-driven threat detection and automated orchestration to surface intelligence, alert, and remediate issues across IT, security and operations. The company primarily sells its SaaS platform through channel partners to organizations such as schools and enterprise customers.

📋 Description

• Provide seamless administrative and operational support to various teams • Coordinate communication and scheduling to optimize team productivity • Manage office systems, documentation, and data entry with accuracy • Contribute to a positive and efficient remote work culture • Manage calendars, schedule meetings, and coordinate virtual events • Handle email correspondence and respond to inquiries in a timely manner • Maintain and organize digital files, records, and databases • Assist with onboarding processes and provide support to new team members • Coordinate procurement of office supplies and manage vendor relationships • Support project teams with administrative tasks and documentation • Prepare reports, presentations, and other documents as needed • Troubleshoot basic technical issues and liaise with IT support when necessary • Ensure compliance with company policies and remote work protocols

🎯 Requirements

• Proven experience in office administration or support, preferably in a remote setting • Strong organizational skills with exceptional attention to detail • Excellent written and verbal communication skills • Proficiency in Microsoft Office Suite, Google Workspace, and common collaboration tools (e.g., Slack, Zoom, Trello) • Ability to manage multiple priorities and meet deadlines independently • Comfortable working with digital tools and adapting to new technologies • Reliable internet connection and a dedicated home workspace • High level of professionalism and discretion when handling confidential information • High School Diploma, Associate’s or Bachelor’s degree in Business Administration, Communications, or related field (preferred) • Experience supporting software development or technology teams (preferred) • Familiarity with basic bookkeeping or invoicing software (preferred) • Must be a resident of United States

🏖️ Benefits

• Fully remote position offering flexibility and work-life balance • Competitive salary with performance-based incentives • Opportunities for professional growth and skill development • Supportive and inclusive company culture • Access to modern tools and resources to help you succeed