Personal Assistant – Import & Export

Job not on LinkedIn

🕒 June 5

🐊 Florida – Remote

🐊 Florida – Remote

💵 $23 - $28 / hour

⏰ Full Time

🟢 Junior

🟡 Mid-level

👨‍💼 Executive Assistant

🚫👨‍🎓 No degree required

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Jobs for Humanity

WebsiteLinkedInAll Job Openings

11 - 50 employees

Founded 2020

🤝 B2B

📚 Education

🎯 Recruiter

B2B • Education • Recruitment

Jobs for Humanity is an organization dedicated to promoting diversity and inclusion in the workforce by connecting underrepresented job seekers with employers. They focus on providing resources and training to enhance the hiring experience for individuals from marginalized groups, including those with disabilities, veterans, and minority communities. By facilitating equitable job opportunities, Jobs for Humanity aims to unlock untapped potential in the job market and foster inclusive hiring practices.

📋 Description

• Manage the Import & Export Manager's calendar, schedule meetings, and coordinate appointments with internal and external stakeholders • Prepare, organize, and maintain documentation related to import/export transactions, including contracts, invoices, and shipping records • Draft and proofread correspondence, reports, and presentations on behalf of the manager • Coordinate with logistics partners, customs brokers, and shipping companies to facilitate smooth operations • Perform data entry and maintain accurate records in company databases and tracking systems • Screen and prioritize incoming calls, emails, and requests to ensure timely responses • Assist with the preparation of import/export documentation and ensure compliance with regulatory requirements • Support the manager in preparing for meetings, conferences, and industry events • Manage office supplies and coordinate with vendors as needed • Perform general administrative tasks including filing, copying, and organizing materials • Serve as a point of contact for routine inquiries and provide professional customer service

🎯 Requirements

• 2-3 years of professional administrative support experience • Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) • Excellent written and verbal communication skills • Strong organizational and time management abilities • Demonstrated ability to multitask and prioritize competing demands • Exceptional attention to detail and accuracy • Professional demeanor and ability to maintain confidentiality • Experience supporting managers or executives (preferred) • Familiarity with import/export operations and terminology (preferred) • Knowledge of customs documentation and logistics processes (preferred) • Experience in the import/export or logistics industry (preferred) • Ability to work independently and as part of a team