Personal Assistant

Job not on LinkedIn

🕒 April 9

🐊 Florida – Remote

🐊 Florida – Remote

💵 $22 - $26 / hour

⏰ Full Time

🟡 Mid-level

🟠 Senior

👨‍💼 Executive Assistant

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Jobs for Humanity

WebsiteLinkedInAll Job Openings

11 - 50 employees

Founded 2020

🤝 B2B

📚 Education

🎯 Recruiter

B2B • Education • Recruitment

Jobs for Humanity is an organization dedicated to promoting diversity and inclusion in the workforce by connecting underrepresented job seekers with employers. They focus on providing resources and training to enhance the hiring experience for individuals from marginalized groups, including those with disabilities, veterans, and minority communities. By facilitating equitable job opportunities, Jobs for Humanity aims to unlock untapped potential in the job market and foster inclusive hiring practices.

📋 Description

• Manage executive calendars, schedule meetings, and coordinate appointments across multiple time zones • Handle incoming and outgoing correspondence, including emails, phone calls, and written communications • Organize and maintain files, documents, and records using digital systems and cloud-based platforms • Coordinate travel arrangements, including flights, accommodations, and ground transportation • Prepare meeting agendas, take minutes, and distribute documentation to relevant stakeholders • Manage expense reports, invoices, and financial documentation with accuracy and attention to detail • Coordinate virtual meetings and webinars, including technical setup and participant management • Assist with project coordination and track deadlines to ensure timely completion • Maintain confidentiality and handle sensitive information with professionalism • Perform research tasks and compile information for reports and presentations • Manage office supplies and equipment inventory as needed • Support onboarding processes for new team members

🎯 Requirements

• Proven experience as a personal assistant, executive assistant, or in a similar administrative support role • Demonstrated proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) • Strong organizational and time management skills with the ability to prioritize multiple tasks • Excellent written and verbal communication skills • Proficiency with calendar management and scheduling software • Experience working in a remote or virtual environment • Ability to maintain confidentiality and handle sensitive information professionally • Strong attention to detail and accuracy in all work • Proficiency with email management and correspondence handling • Experience with Google Workspace or similar cloud-based collaboration tools • Familiarity with project management software (Asana, Monday.com, or similar platforms) • Knowledge of CRM systems or database management • Experience coordinating travel arrangements and logistics • Proficiency with virtual meeting platforms (Zoom, Microsoft Teams, Google Meet) • Experience with expense management and financial documentation • Familiarity with document management systems • Multilingual capabilities • Experience supporting C-level executives or senior management