Executive Assistant

Job not on LinkedIn

🕒 October 23, 2025

🤠 Texas – Remote

🤠 Texas – Remote

💵 $1.4k / month

⏰ Full Time

🟡 Mid-level

🟠 Senior

👨‍💼 Executive Assistant

👻 Ghost score 56%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Offshore Launch

WebsiteLinkedInAll Job Openings

1 - 10 employees

Founded 2023

🤝 B2B

☁️ SaaS

🤖 Artificial Intelligence

B2B • SaaS • Artificial Intelligence

Offshore Launch is a company that provides AI-powered virtual assistant services to help businesses offload administrative tasks and streamline their operations. By leveraging global talent, Offshore Launch offers significant cost savings, operational efficiencies, and fosters a productive work environment where local teams can focus on high-impact work. Their unique approach includes embedding experienced career professionals into client teams, coupled with ongoing training and AI tools to enhance performance.

📋 Description

• Manage and prioritize the CEO’s calendar, meetings, travel, and communication with professionalism and discretion. • Track deals and invoices across HubSpot and QuickBooks, flag overdue payments, and deliver clear weekly AR visibility reports. • Oversee software seat management and maintain onboarding/offboarding checklists; liaise with Gusto HR for new-hire setup. • Translate Slack, emails, and verbal downloads into organized task boards and a concise 'Morning Brief' of daily priorities. • Prepare and summarize leadership meetings — draft agendas, capture action items, and circulate polished recaps. • Manage LinkedIn presence: track key contacts, queue engagement posts, and help maintain consistent visibility within the HubSpot ecosystem. • Conduct daily pulse checks with the CEO to align priorities, remove blockers, and close feedback loops. • Continuously document and refine workflows to build structure, accountability, and calm across Growth’s leadership rhythm. • Work full-time with the Client company while receiving ongoing support from Offshore Launch through check-ins, feedback, and development.

🎯 Requirements

• 5+ years supporting a Founder/CEO as an Executive Assistant, Chief of Staff, or Senior Operations Coordinator. • Proven success managing email, scheduling, and reporting systems in fast-paced, high-growth environments. • Strong organizational and follow-through ability; able to manage complex details without losing sight of priorities. • Financial literacy and experience tracking invoices, AR/AP, and contract terms. • Excellent written and verbal communication skills. • High proficiency with HubSpot, QuickBooks, Gusto, Google Workspace, and Asana (or similar tools). • Tech-savvy problem solver who anticipates needs, takes initiative, and works independently. • Calm, discreet, and emotionally intelligent—able to bring structure and composure to a driven founder’s world.

🏖️ Benefits

• Annual bonus up to 150% of one month's salary, contingent on quarterly performance scores • 13th month pay • Performance-based bonuses • Comprehensive HMO policy, including dependents. • Annual continuing education budget to support professional development • PTO • Professional development opportunities • Membership in the Offshore Launch Slack workspace • Bi-weekly All Team meetings • Monthly reviews