Events Coordinator

🔥 13 minutes ago

☕ Washington – Remote

☕ Washington – Remote

💵 $31 - $36 / hour

⏰ Full Time

🟡 Mid-level

🟠 Senior

🎪 Events

Apply Now

Find Similar Remote Jobs

Set Up Email Alert For New Jobs

📊 Check your resume score for this job

Improve your chances of getting an interview by checking your resume score before you apply.

Upload Resume

KPFF Consulting Engineers

WebsiteLinkedInAll Job Openings

1001 - 5000 employees

Founded 1960

Engineering • Construction • Consulting

KPFF Consulting Engineers is a consulting engineering firm dedicated to creating opportunities that positively impact people, places, and the planet. The company prides itself on fostering a vibrant community among its employees, which includes engineers, project managers, and mentors who collaborate on innovative projects. KPFF's services span various sectors, including healthcare facilities and sustainable infrastructure development, showcasing their commitment to adaptive solutions and community involvement.

📋 Description

• Support coordination and execution of corporate meetings, leadership programs, retreats, conferences, and internal events • Coordinate event logistics including venue communication, room blocks, catering, transportation, audiovisual needs, and attendee support • Manage attendee communications, confirmations, schedules, travel details, and event logistics • Maintain event calendars, tracking spreadsheets, planning timelines, and organizational documents • Coordinate hotel accommodations and travel arrangements related to meetings and events • Support on-site event execution and day-of coordination activities • Track invoices, receipts, expenses, and post-event follow-up items • Assist with setup of meeting materials, name tags, signage, printed collateral, and event resources • Help support a positive and organized attendee experience throughout events and programs • Draft and distribute agendas, logistics documents, reminders, confirmations, and event communications • Coordinate scheduling and meeting logistics with internal stakeholders, vendors, and office administrators • Maintain organized planning files, event documentation, and shared resources • Support presentation preparation and coordination of meeting materials • Build and maintain positive working relationships with hotels, venues, caterers, and external vendors • Partner with internal planning teams and office administrators to coordinate event details • Support collaboration across multiple offices and teams throughout the planning process • Assist with maintaining organized event processes and coordination workflows

🎯 Requirements

• 3+ years of experience in event coordination, hospitality, executive support, administrative support, project coordination, or related experience • Strong organizational skills with exceptional attention to detail and follow-through • Ability to manage multiple projects, deadlines, and priorities simultaneously • Ability to work independently, prioritize tasks, and manage responsibilities with minimal oversight • A proactive mindset with strong initiative and the ability to anticipate needs before they arise • Excellent written and verbal communication skills • Strong interpersonal skills with a collaborative and service-oriented mindset • Experience supporting meetings, conferences, retreats, or company events preferred • Proficiency with Microsoft Office Suite, Outlook, Excel, Teams, and virtual meeting platforms • Ability to adapt quickly and stay organized in fast-paced or changing environments • Professionalism when interacting with employees, vendors, and event attendees • Interest or experience in photography, presentation support, graphic design, or visual event materials is a plus • Ability and willingness to travel approximately 4-6 times per year in support of company meetings, conferences, and events

🏖️ Benefits

• 401(k) retirement savings plan with employer contribution • Medical insurance • Dental insurance • Vision insurance • Health Savings Account (HSA) with employer contribution • Healthcare and Dependent Care Flexible Spending Accounts (FSA) • Life insurance • KPFF Paid Family Leave • Short-term and Long-term disability insurance • Paid Holidays (including two Floating Holidays) • Paid Time Off (vacation, sick, jury duty)