Executive Assistant, GoHighLevel, IT – Freelance

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Magic, Inc

WebsiteLinkedInAll Job Openings

51 - 200 employees

🤝 B2B

⚡ Productivity

B2B • Productivity

Magic, Inc. is a company that provides a frictionless way to connect businesses with thoroughly vetted and cost-effective remote workers for various key functions. Their services include virtual assistance, customer service, sales lead generation, and scheduling, leveraging a combination of automation and the expertise of remote workers to streamline business operations.

📋 Description

• Own Outlook/mail.com inboxes: triage, prioritize, label, and draft replies; maintain daily executive brief. • Take full control of scheduling across time zones; confirm/reschedule appointments and build buffers. • Implement time-blocking, reminders, recurring cadences, and SOPs that minimize missed or late meetings. • Set up and maintain pipelines, calendars, automations, forms/funnels, and campaigns. • Manage contact lists, tagging/segmenting, and list hygiene; coordinate outbound and follow-ups. • Monitor funnel/campaign performance and troubleshoot issues or propose improvements. • Draft, schedule, and publish posts on Instagram, Facebook, X, and TruSocial. • Repurpose content; perform light editing/design in Canva aligned to brand guidelines. • Maintain a content calendar and report on consistency and engagement trends. • Research corporate formation and state compliance (e.g., California vs. alternatives); track filing deadlines. • Coordinate domain registration and basic website setup with vendors; maintain a compliance calendar. • Document SOPs/processes and keep an organized knowledge base up to date. • Liaise with tenants and contractors; schedule maintenance and coordinate property tasks. • Maintain records in property management software (system TBD by client). • Create and manage an after-hours escalation playbook and coordinate on-call vendors for emergencies. • Communicate daily via OurLink; join scheduled calls via Google Meet as needed. • Use AI tools (Gemini, Claude, ChatGPT) to draft summaries, outlines, and first-pass content. • Handle sensitive data with strict confidentiality and comfort working under NDA.

🎯 Requirements

• Proven IT background with strong understanding of business/IT concepts and terminology. • Hands-on Go High Level expertise (automations, pipelines, calendars, funnels, campaigns). • Demonstrated mastery of executive inbox/calendar management for a U.S.-based leader. • Proactive communicator who contributes ideas and process improvements, not just tasks. • Computer with at least 8GB RAM, an Intel i5 core processor/AMD Ryzen 5 Processor and up. • Internet speed of at least 40MBPS • Headset with an extended mic that has noise cancellation and a webcam • Back-up computer and internet connection • Quiet, dedicated workspace at home. • You thrive in fast-paced, multi-business environments and love turning chaos into clear, repeatable systems. • You’re a self-starter who brings recommendations, anticipates needs, and executes with minimal direction.

🏖️ Benefits

• No benefits package included