Accounts Payable Supervisor

Job not on LinkedIn

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🇺🇸 United States – Remote

💵 $55k - $60k / year

⏰ Full Time

🟡 Mid-level

🟠 Senior

📝 Accounts Payable

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Mammoth Holdings

WebsiteLinkedInAll Job Openings

501 - 1000 employees

Mammoth Holdings exists to create a positive, fast, friendly, and clean environment for customers, and to partner with team members in order to help them grow and achieve their personal and professional goals.

📋 Description

• Supervise the day-to-day accounts payable operations, ensuring invoices are processed accurately and on schedule. • Review, approve, and monitor invoice coding, purchase order matching, and payment processing. • Ensure compliance with company policies, internal controls, and accounting procedures. • Manage weekly payment runs, including ACH, wire transfers, checks, and corporate credit card reconciliations. • Resolve complex invoice discrepancies, vendor issues, and payment disputes. • Maintain positive relationships with vendors, suppliers, and service providers. • Oversee vendor onboarding, including collection and validation of W-9s, tax documentation, and payment information. • Monitor vendor accounts to ensure timely payments and resolve outstanding balances. • Support contract and procurement processes through JAGGAER workflows and approvals. • Utilize JAGGAER for procurement, vendor management, invoice workflow, and approval processes. • Leverage Microsoft Dynamics 365 Business Central to manage AP transactions, reporting, reconciliations, and financial records. • Identify opportunities to streamline AP processes, improve efficiencies, and implement best practices. • Assist with system upgrades, testing, training, and process documentation. • Supervise, train, mentor, and develop Accounts Payable staff. • Establish performance expectations and conduct regular performance evaluations. • Support month-end and year-end closing activities related to accounts payable. • Reconcile AP subledger to the general ledger and investigate discrepancies. • Ensure compliance with sales tax, use tax, and 1099 reporting requirements. • Monitor adherence to company financial policies and segregation of duties.

🎯 Requirements

• Minimum 5 years of Accounts Payable experience, with at least 2 years in a supervisory or leadership role. • Strong understanding of AP processes, internal controls, three-way matching, and vendor management. • Proficiency in Microsoft Excel, including pivot tables, VLOOKUP/XLOOKUP, and data analysis functions. • Excellent organizational, analytical, and problem-solving skills. • Strong written and verbal communication skills. • Experience supporting multi-location retail, automotive, service, or car wash operations. • Experience managing high-volume invoice processing environments. • Knowledge of fixed assets, lease accounting, and operational expense management.

🏖️ Benefits

• Competitive salary based on experience • Performance-based bonus opportunities • Comprehensive benefits package, including health, dental, vision, paid time off, and retirement plan options