Finance & Grants Administrator

Job not on LinkedIn

🔥 0 minutes ago

🇺🇸 United States – Remote

💵 $65k - $80k / year

⏰ Full Time

🟡 Mid-level

🟠 Senior

💸 Financial Planning and Analysis (FP&A)

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Multidisciplinary Association for Psychedelic Studies (MAPS)

WebsiteLinkedInAll Job Openings

11 - 50 employees

Founded 1986

🏥 Healthcare

💼 Consulting

🤝 Non-profit

Healthcare • Consulting • Non-profit

Multidisciplinary Association for Psychedelic Studies (MAPS) is a nonprofit organization dedicated to developing and advocating for the responsible use of psychedelic substances for therapeutic purposes. Founded in 1986, MAPS focuses on advancing research, education, and policy reform related to psychedelics, with a vision for a world where these substances are legally available for beneficial uses. The organization aims to provide evidence-based information, promote harm reduction, and advocate for the rights and dignity of all individuals who use psychedelics.

📋 Description

• Maintain accurate bookkeeping records for a nonprofit organization • Handle AP, AR, reimbursements, expense report management, and routine reconciliations • Maintain vendor files, grant files, receipts, contracts, invoices, payroll-related documentation, and compliance materials • Code revenue and expense transactions • Support monthly and year-end close processes by preparing documentation, reconciling accounts, organizing backup materials, and helping ensure audit-ready records • Prepare and support timely, accurate financial reports • Support grant administration from pre-award through closeout • Communicate with prospective grantees, review applications, obtain compliance documentation, track reporting deadlines, review reports, and ensure grantee compliance • Coordinate with program, development, and operations teams on grant-related financial information and budget needs • Support stewardship of restricted and unrestricted funds • Document finance and grants workflows, identify gaps, and recommend improvements • Support compliance with nonprofit accounting standards, internal controls, grant requirements, organizational policies, and applicable federal, state, and local regulations • Collaborate with finance leadership and outsourced accounting partners

🎯 Requirements

• Demonstrated finance experience • Experience with nonprofit bookkeeping, accounting operations, or financial administration • Experience with Sage Intacct, BILL AP/AR, Bill Spend & Expense, Notion, and Slack • Experience with grant reporting and funder compliance, including federal, state, foundation, and restricted grant reporting, strongly preferred • Experience with non-profit audits, Form 990 preparation, and fiscal year-end close • Understanding of nonprofit-specific accounting concepts, including fund-based accounting, grant budgets, expense coding, and audit documentation • Understanding of double-entry bookkeeping, debits, credits, and basic cash or accrual accounting methods • Experience and competency working with accounting systems, spreadsheets, shared files, and financial documentation • Experience working with outsourced accounting partners, auditors, payroll providers, and/or finance consultants preferred • Strong organizational skills and ability to manage recurring deadlines • Strong attention to detail • Clear written and verbal communication skills • Ability to handle confidential financial and personnel information with discretion • Commitment to accuracy, accountability, and collaborative problem-solving • Must be located within the United States • Availability during standard business hours, 9:00 AM–5:00 PM local time, Monday through Friday

🏖️ Benefits

• Health insurance/FSA/HRA/Vision/Dental/Life/AD&D for employees/dependents • Flexible Time Off • 16 Paid Holidays • Dedication to creating a culture with work-life integration • Suitable workspace with secure internet and reliable phone reception