Marketing and Events Coordinator

Job not on LinkedIn

🔥 5 minutes ago

🇺🇸 United States – Remote

💵 $55k - $75k / year

⏰ Full Time

🟢 Junior

🎪 Events

🚫👨‍🎓 No degree required

👻 Ghost score 0%

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MDpanel

WebsiteLinkedInAll Job Openings

201 - 500 employees

Founded 2023

🏥 Healthcare

☁️ SaaS

🤝 B2B

Healthcare • SaaS • B2B

MDpanel is a technology-enabled healthcare marketplace and services platform that delivers independent medical opinions and evaluations nationwide across the United States and Canada. The company coordinates IME, QME, AME, medical expert witness work, fitness-for-duty and disability evaluations, peer review, and related medico-legal services while removing administrative burden from physicians. MDpanel operates an AI-powered, end-to-end platform (MDpanel OASIS) and training arm (MDpanel University/Studio) to train physicians, manage appointments, ensure HIPAA-compliant workflows, and connect carriers, TPAs, attorneys, governments, and other stakeholders with a curated panel of clinicians. The platform emphasizes quality, defensibility of opinions, and national coverage with local familiarity, supporting hundreds of thousands of medical opinion deliveries annually.

📋 Description

• Plan and run 10–12 national events and support up to 35–40 regional events annually • Manage registrations, booth and sponsorship deliverables, hotel and travel bookings, shipping, and on-site setup and teardown • Maintain the master event calendar, event timelines, and checklists • Support webinars and virtual events as needed • Partner with national and regional sales leaders on event audience, costs, staffing, and goals • Deliver pre-event briefings and post-event recaps • Serve as the primary contact for conference organizers, venues, and vendors • Negotiate sponsorship packages and marketing add-ons within approved budgets • Track contract deadlines, process invoices, and maintain booth and promotional inventory • Set up lead capture, consolidate and enrich event data, and import leads into Salesforce with campaign attribution • Coordinate prompt lead handoff with Demand Generation and Sales • Track event spending, reconcile invoices, flag variances, and report on leads, meetings, cost per lead, and pipeline influenced • Drive event promotion and follow-up through email and social channels • Draft email and social copy and maintain content and social posting calendars • Support event collateral production in Canva and Adobe Creative Cloud • Capture on-site photos and content for post-event marketing • Communicate status, risks, and changing priorities proactively • Maintain project tracking and document repeatable event and lead-import processes

🎯 Requirements

• One to three years of experience in event, marketing, or project coordination, ideally in a B2B setting • Hands-on experience with trade show or conference logistics, including registration, booth, shipping, and vendors • Comfort managing 5 to 10 concurrent events and projects with competing deadlines • Strong attention to detail with lead and contact data, including cleanup, deduplication, and CRM import • Clear, concise written and verbal communication, including writing marketing and social copy • Ability to work independently with limited direction and adapt to shifting priorities • Working knowledge of, or willingness to quickly learn, Salesforce, Customer.io, ClickUp, Canva, and Adobe Creative Cloud • Ability to travel to events, including occasional early mornings, evenings, and weekends • Experience marketing to healthcare, insurance, claims, legal, or workers' compensation audiences • Experience with lead capture and enrichment tools such as badge scanning apps, ZoomInfo, Apollo, or similar • Experience tracking event budgets and reporting on cost per lead or event ROI • Experience supporting webinars or virtual events • A degree in marketing, communications, event management, or a related field, or equivalent work experience • CMP or CAPM certification, or progress toward one • Valid work authorization for the country in which applying • No sponsorship assistance available

🏖️ Benefits

• Remote, home-office based • Travel to conferences and events required, estimated at 15% to 25% of the time • Equal Opportunity Employer • Diverse and inclusive workplace • Accommodations during the application or interview process