Executive Assistant – Practice Operations

🔥 11 minutes ago

❄️ Minnesota – Remote

❄️ Minnesota – Remote

💵 $71.7k - $131.9k / year

⏰ Full Time

🟠 Senior

🔴 Lead

👨‍💼 Executive Assistant

🦅 H1B Visa Sponsor

This company has sponsored H1B visas in the past.

Apply Now

Find Similar Remote Jobs

Set Up Email Alert For New Jobs

📊 Check your resume score for this job

Improve your chances of getting an interview by checking your resume score before you apply.

Upload Resume

Milliman

WebsiteLinkedInAll Job Openings

1001 - 5000 employees

Founded 1947

🤝 B2B

⚕️ Healthcare Insurance

💸 Finance

B2B • Healthcare Insurance • Finance

Milliman is an independent global actuarial and consulting firm founded in 1947 that provides expertise in insurance, healthcare, retirement and employee benefits, risk management, and related financial services. The firm combines actuarial rigor, data science, and technology to deliver consulting, modeling, software, and advisory solutions to public- and private-sector clients addressing challenges such as healthcare costs, market volatility, climate risk, and program design. Milliman operates worldwide with multidisciplinary teams including actuaries, data scientists, clinicians, and software engineers.

📋 Description

• Manage complex calendars, meeting schedules, and executive priorities • Coordinate travel, hotels, retreats, offsites, and team events • Prepare meeting materials, agendas, and follow-up communications • Track action items and help ensure commitments are completed • Support expense management and Concur submissions • Assist with presentation development, formatting, proofreading, and version control • Conduct document comparisons, redlines, and version reviews • Draft correspondence, gather information, and support executive communications • Support legal review processes and contract coordination activities • Coordinate recruiting activities, interview scheduling, and HR-related workflows • Support all-hands meetings and internal communications • Coordinate special projects on behalf of leadership • Support annual planning efforts, retreats, offsites, and practice initiatives • Gather information and input from leaders and team members • Help organize materials related to growth initiatives, ownership discussions, and business planning • Maintain project plans, timelines, and follow-through across multiple initiatives • Participate in highly confidential meetings and discussions • Prepare and maintain sensitive business materials and records • Support compensation, bonus, and people-related processes • Introduce and refine processes that improve efficiency, standardization, and collaboration • Use AI tools such as Microsoft Copilot and ChatGPT to accelerate drafting, summarization, scheduling, information synthesis, and presentation development • Help identify opportunities to reduce administrative burden across the practice • Continuously look for ways to make work easier, faster, and more effective for the team.

🎯 Requirements

• 7+ years of experience supporting executives, teams, or complex business operations • Exceptional service orientation and genuine desire to help others succeed • Outstanding organizational skills and follow-through • Strong written and verbal communication skills • High discretion, integrity, and sound judgment • Ability to manage multiple priorities while maintaining attention to detail • Strong project coordination and administrative skills • Excellent relationship-building skills and ability to work effectively with people at all levels of the organization • Comfortable operating with influence rather than authority • Comfort working independently in a remote environment • Proficiency with Microsoft 365 applications including Outlook, Teams, PowerPoint, Excel, and SharePoint • Curiosity about how AI tools can improve productivity and collaboration • Low ego, high ownership mindset.

🏖️ Benefits

• Medical, Dental and Vision – Coverage for employees, dependents, and domestic partners. • Employee Assistance Program (EAP) – Confidential support for personal and work-related challenges. • 401(k) Plan – Includes a company matching program and profit-sharing contributions. • Discretionary Bonus Program – Recognizing employee contributions. • Flexible Spending Accounts (FSA) – Pre-tax savings for dependent care, transportation, and eligible medical expenses. • Paid Time Off (PTO) – Begins accruing on the first day of work. Full-time employees accrue 15 days per year, and employees working less than full-time accrue PTO on a prorated basis. • Holidays – A minimum of 10 paid holidays per year. • Family Building Benefits – Includes adoption and fertility assistance. • Paid Parental Leave – 11 weeks of paid leave for employees who meet eligibility criteria. • Life Insurance & AD&D – 100% of premiums covered by Milliman. • Short-Term and Long-Term Disability – Fully paid by Milliman.