Event Manager

🔥 4 minutes ago

🌵 Arizona – Remote

🌵 Arizona – Remote

💵 $85k - $95k / year

⏰ Full Time

🟡 Mid-level

🟠 Senior

🎪 Events

👻 Ghost score 1%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Mindful Support Services

WebsiteLinkedInAll Job Openings

51 - 200 employees

Founded 2011

💼 Consulting

📣 Marketing

🏥 Healthcare

Consulting • Marketing • Healthcare

Mindful Support Services is a company focused on providing mental health care delivery solutions. They offer services such as a Supervised Associate Program and gather provider testimonials to ensure quality mental health care. The company emphasizes building mindful, sustainable, and meaningful mental health care delivery. They also have a senior leadership team known as 'Our Mindful Team' and offer various opportunities, including administrative positions. Additionally, Mindful Support Services engages with the community through events and celebrates diversity, such as supporting LGBTQ youth.

📋 Description

• Lead end-to-end planning and execution for provider events, continuing education programs, recruiting and networking events, office openings, company celebrations, leadership retreats, executive offsites, and other priority events • Manage venues, vendors, contracts, catering, A/V, registration, signage, transportation, accommodations, attendee communications, materials, and on-site logistics • Travel to major events and provide hands-on leadership before, during, and after execution • Anticipate risks and gaps early, bringing organized recommendations and solutions • Own the established event portfolio and calendar • Develop and maintain event SOPs, planning templates, timelines, checklists, approval paths, communication standards, and post-event workflows • Review and improve event processes based on lessons learned, stakeholder feedback, and changing business needs • Use approved AI and productivity tools for planning, communication, documentation, analysis, and follow-through • Drive accountability across departments and leadership by securing decisions, approvals, content, deliverables, and follow-up • Prepare leaders and executives with briefs, agendas, schedules, talking points, attendee information, travel details, and supporting materials • Coordinate executive schedules, travel, itineraries, and logistics for retreats, offsites, and other priority activities • Translate event meetings and debriefs into decisions, owners, deadlines, and next steps, and drive follow-through • Develop event budgets, monitor approved spending, coordinate invoices, identify cost risks, and provide expense reporting and financial recaps • Manage external vendor relationships and contracts while maintaining quality, timelines, and event standards • Maintain CRM records, event trackers, stakeholder information, attendance data, event history, commitments, and follow-up activities • Measure registration, attendance, engagement, spending, follow-up activity, and applicable business outcomes • Prepare post-event reporting with lessons learned and recommendations

🎯 Requirements

• 4+ years of experience in event management, experiential events, project management, or a comparable role with end-to-end ownership • Ability to independently manage multiple complex events, deadlines, vendors, budgets, and stakeholder groups • Experience partnering with senior leaders or executives on events, retreats, offsites, or organizational initiatives • Experience creating and improving event processes, SOPs, templates, and repeatable workflows • Strong budgeting and vendor-management experience, including contracts, expense tracking, and cost reconciliation • Excellent written communication skills with the ability to prepare clear, leadership-ready materials • Proficiency with Microsoft 365 • Comfort learning CRM, event, project-management, travel, and AI-enabled productivity tools • Ability to travel up to 50%, including occasional evening and weekend events • Exceptional attention to detail • Ownership and accountability • Organization and prioritization • Communication and influence • Adaptability and problem solving • Judgment and confidentiality • Technology fluency • Experience in behavioral health, healthcare, or provider-facing roles is a bonus • Familiarity with Eventbrite, Monday.com, HubSpot, or travel booking tools is a bonus • Strong writing and/or creative skills to support event promotions and engagement is a bonus • Experience working remotely is a bonus

🏖️ Benefits

• 75% employer covered Health, Dental & Vision benefits plan • 401(k) savings plan with employer matching upon eligibility • 8 paid holidays • 15 PTO days accrued annually • Professional and career development opportunities • Compensation evaluated with opportunities for advancement • This is a non-commission role • Full-time M-F schedule, with weekends as needed • Remote work position • Travel opportunities to major events, leadership meetings, executive offsites, office openings, and other priority activities