Executive Assistant

🕒 May 28

🏄 California – Remote

🏄 California – Remote

⏰ Full Time

🟡 Mid-level

🟠 Senior

👨‍💼 Executive Assistant

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Netomi

WebsiteLinkedInAll Job Openings

51 - 200 employees

🤖 Artificial Intelligence

🏢 Enterprise

☁️ SaaS

💰 $30M Series B on 2021-11

Artificial Intelligence • Enterprise • SaaS

Netomi is a company that specializes in providing AI-powered customer experience solutions. Their platform, known as Agentic OS, is designed for enterprise-scale customer service and integrates seamlessly with existing business systems. Netomi's solutions leverage generative AI and large language models to automate over 80% of customer inquiries, enhance customer satisfaction, and reduce support costs. Netomi is trusted by global brands across various industries, offering secure, proactive, and predictive customer care through omnichannel support, including email, chat, messaging, SMS, social media, search, and voice. The company ensures compliance with stringent security standards and data protection regulations.

📋 Description

• Manage complex, high-volume calendars across multiple executives, including scheduling, prioritization, and conflict resolution • Coordinate internal and external meetings across time zones, ensuring alignment and efficiency • Prepare executives for meetings with relevant context, materials, and follow-ups • Handle travel coordination, expense management, and logistics for executive activities • Track and manage action items, ensuring timely follow-up and execution • Support day-to-day administrative needs with a high level of accuracy and responsiveness • Serve as a key point of coordination across teams, helping drive alignment and communication • Partner with stakeholders across HR/Operations, Finance, Partnerships & Channels, and GTM to ensure priorities move forward • Support planning and execution of internal meetings, offsites, and key initiatives • Anticipate executive needs and proactively address issues before they arise • Navigate shifting priorities and ambiguity with flexibility and sound judgment • Operate with urgency while maintaining attention to detail and quality • Handle sensitive information with the highest level of confidentiality and professionalism • Serve as a trusted partner to executives in managing internal and external communications

🎯 Requirements

• 5–8+ years of experience supporting senior executives (VP+ / C-level preferred) • Prior experience in a startup or high-growth environment strongly preferred • Proven ability to operate in fast-paced, dynamic environments with shifting priorities • Exceptional organizational and time management skills • Strong communication and stakeholder management capabilities • High level of discretion and professionalism • Experience supporting multiple executives simultaneously • Experience working across global teams and time zones (NA preferred) • Familiarity with tools such as Google Workspace, Slack, Zoom, and expense management systems (i.e., Ramp)

🏖️ Benefits

• Work directly with executive leadership in a high-growth AI company • Play a critical role in enabling company-wide execution and impact • Be part of a fast-paced, high-ownership culture with significant growth opportunities