Professional Services Licensing & Compliance Manager, Part-Time Consultant

🔥 10 minutes ago

🇺🇸 United States – Remote

💵 $75 - $85 / hour

⏱ Part Time

🟡 Mid-level

🟠 Senior

🚔 Compliance

👻 Ghost score 0%

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OTJ Architects

WebsiteLinkedInAll Job Openings

201 - 500 employees

Founded 1990

🏗️ Construction

🏠 Real Estate

🏨 Hospitality

Construction • Real Estate • Hospitality

OTJ Architects is a U. S. -based architecture and interior design practice that develops people-focused, design-driven projects across workplace, hospitality, multifamily residential, arts & culture, and mixed-use sectors. Their portfolio highlights corporate and nonprofit headquarters, hotels, condominium and multifamily developments, cultural and civic buildings, and performance venues. OTJ emphasizes sustainability, wellness, evidence-based design, and inclusive workplace culture while delivering architecture and interior solutions that respond to changing real estate and post-pandemic workplace needs.

📋 Description

• Coordinate OTJ Architect’s nationwide corporate registrations and compliance tracking activities • Manage business licenses and entity registrations • Maintain Certificates of Authorization (COAs) and related filings • Coordinate new state registrations and jurisdictional expansion • Track renewals, fees, deadlines, and compliance obligations • Track responsible charge and qualifying principal requirements • Maintain licensing databases and reporting systems • Manage foreign qualifications and annual reports • Coordinate Secretary of State filings in all jurisdictions • Maintain corporate records and legal entity documentation • Support formation of new entities and jurisdictional registrations • Coordinate with external registered agents and filing providers • Monitor state-specific ownership restrictions affecting ESOP-owned professional firms • Coordinate with legal counsel regarding professional corporation requirements • Track changes in state laws affecting employee-owned design firms • Assist with compliance reviews of ownership structures and governance requirements • Serve as primary administrative liaison with licensing boards and regulatory agencies • Research state licensing requirements and prepare summaries for review • Monitor legislative and regulatory changes • Conduct compliance audits and risk assessments • Recommend corrective actions and process improvements • Partner with General Counsel, the Director of Administration, Human Resources, Finance, and firm leadership; legal analysis or judgment is performed under General Counsel’s direction

🎯 Requirements

• 5+ years of experience in professional licensing, corporate compliance, or entity management, preferably within an architecture, engineering, or professional services firm • Demonstrated experience managing multi-state architecture and/or engineering firm registrations, including Certificates of Authorization (COAs) • Working knowledge of Secretary of State filings, foreign qualifications, annual reports, and corporate entity maintenance • Experience researching and tracking state-specific professional licensing, ownership, responsible-charge, and qualifying-principal requirements • Proven ability to manage renewal deadlines, regulatory filings, compliance calendars, and licensing databases across multiple jurisdictions • Experience working with state licensing boards, registered agents, filing services, and legal counsel • Strong research, organizational, and documentation skills with exceptional attention to detail • Ability to work independently while partnering with Legal, Administration, HR, Finance, and leadership • Experience with ESOP or employee-owned professional firms is a plus • If authorized to work in the US without current or future need for sponsorship

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