Operations Lead

Job not on LinkedIn

🔥 0 minutes ago

🌐 United States, Germany – Remote

🇺🇸 United States – Remote 🇩🇪 Germany – Remote

💵 €40 - €55 / hour

⏰ Full Time

🟠 Senior

⚙️ Operations

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Outcapped

WebsiteLinkedInAll Job Openings

2 - 10 employees

🤝 B2B

💼 Consulting

B2B • Consulting

Outcapped is an operations partner for high-impact early-stage teams. They provide comprehensive, service-led operational support—handling company setup (incorporation, banking, systems), day-to-day back-office tasks (payables, vendor setup, subscription management, payroll), automation solutions to reduce repetitive work, and fractional COO leadership. Outcapped positions itself as a practical, responsive external operations team for mission-driven startups and organizations, aiming to free founders and core teams from manual ops so they can focus on product, impact, and fundraising.

📋 Description

• Own and drive delivery of Outcapped's Fractional COO and Operational Assistance services for mission-driven client organizations • Act as outsourced operations leader, advancing organizational structure and strategy and translating leadership priorities into executable operating plans • Manage compliance calendars for UK or US clients, including incorporation, Board agendas, minutes, resolutions, and policies • Run payroll and benefits administration, including oversight of Gusto and Deel • Manage employment compliance across jurisdictions and onboard/offboard client employees and contractors • Own monthly bookkeeping, reconciliations, accounts payable, budget and cash-flow tracking, and grant financial reporting • Project-manage multi-workstream client engagements by scoping, sequencing, and meeting deadlines • Delegate to and quality-check Operational Associates' work • Serve as primary operational contact for assigned accounts, surfacing risks and proposing solutions • Communicate proactively via Slack or email according to engagement terms • Select and implement tools such as Notion, Airtable, Navan, and Ramp • Build SOPs and documentation to make work repeatable across clients

🎯 Requirements

• 4+ years of operations experience in startups, agencies, or similar environments • Experience owning multiple operational domains such as governance, finance, compliance, or tooling • Ability to execute operational work personally and manage or delegate to others at a consistently high standard • Track record of building and improving systems across multiple organizations or contexts • Strong judgment and demonstrated operational competence • Initiative paired with coachability • Humble, growth-oriented mindset and motivation to keep learning • High ownership mindset and ability to operate independently • Excellent written and verbal English communication • Nice to have: nonprofit, CIC, or NGO compliance and governance experience in the UK or US • Nice to have: deep expertise in Finance, HR, IT, or Recruiting Operations • Nice to have: strong experience with Airtable, Zapier, or Make • Nice to have: experience with early-stage or mission-driven organizations • Nice to have: interest in AI tools and workflow automation • Availability for 3–4 hours overlap with CEST and 3–4 hours overlap with Pacific time three days per week

🏖️ Benefits

• Customized benefits bundle for full-time team members • Contractors set their own benefits mix and rates are adjusted accordingly • Remote-first work from anywhere • Paid 2-month work trial • Employment through an EOR, direct employment in Germany or the US, or contractor relationship