Associate Project Manager – DOI Modernization

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🔥 21 minutes ago

🇺🇸 United States – Remote

⏰ Full Time

🟢 Junior

🟡 Mid-level

👷‍♀️ Project Manager

👻 Ghost score 15%

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PhoenixTeam

WebsiteLinkedInAll Job Openings

51 - 200 employees

Founded 2015

💳 Fintech

🏠 Real Estate

🤖 Artificial Intelligence

Fintech • Real Estate • Artificial Intelligence

PhoenixTeam is a company specializing in providing innovative solutions and services to the mortgage industry through integration of data analytics and software development. They focus on delivering quality outcomes by leveraging advanced technologies and methodologies to enhance business processes and drive value for clients in both commercial and federal sectors. Their offerings include training programs, advising, coaching, and customized product solutions designed to align with the specific needs of mortgage professionals, ensuring successful implementation and user adoption.

📋 Description

• Support the Senior Project Manager in maintaining project plans, schedules, milestone trackers, task assignments, deadlines, and deliverable lists • Coordinate meetings, agendas, materials, logistics, workshops, demonstrations, and stakeholder discussions • Document meeting notes, decisions, action items, owners, and due dates; distribute follow-ups and track commitments • Collect progress updates and maintain status trackers, action and decision logs, and risk, issue, and dependency records • Prepare project status summaries and presentation materials highlighting completed work, milestones, decisions, and escalations • Coordinate information flow and handoffs among business, process, technical, and other stakeholders • Support pilots, testing, training, user-feedback collection, and rollout readiness logistics and documentation • Identify missing information, schedule conflicts, delayed action items, and delivery obstacles; escalate them to the Senior Project Manager • Synthesize stakeholder feedback, lessons learned, and project information into notes, recommendations, and coordination materials • Maintain accurate project files and templates using Microsoft 365 and approved AI-assisted tools • Support the DOI modernization program under the direction of the Senior Project Manager

🎯 Requirements

• Bachelor's degree • Demonstrated experience coordinating multi-step projects, programs, events, or initiatives involving multiple participants, schedules, deadlines, and deliverables • Ability to organize project information into accurate schedules, trackers, action lists, meeting records, and written status updates • Experience communicating and coordinating with people from different teams or functional areas • Strong written and verbal communication skills • Ability to manage concurrent priorities, recognize potential issues, work effectively with direction and feedback, and escalate concerns in a timely manner • Proficiency with Microsoft Office or Microsoft 365 applications for documentation, spreadsheets, presentations, scheduling, and collaboration • Ability to successfully complete applicable background investigation, suitability, credentialing, and system-access requirements for assigned DOI work • Preferred: experience supporting federal clients, consulting engagements, technology programs, or stakeholder-intensive initiatives • Preferred: experience coordinating workshops, team activities, stakeholder meetings, feedback collection, or cross-functional events • Preferred: exposure to business process improvement, digital modernization, AI-enabled initiatives, or technology adoption • Preferred: familiarity with action logs, milestone schedules, SharePoint, Microsoft Planner, Jira, or comparable platforms • Preferred: experience using generative AI or LLM tools with appropriate review and information safeguards

🏖️ Benefits

• Full-Time, W2 employment • Primarily remote work within the U.S. • Occasional travel to Department of the Interior or PhoenixTeam locations may be required based on project needs • Required availability during DOI core hours of 9:30 a.m.–3:30 p.m. ET • Equal Opportunity Employer

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