Administrative Assistant

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Planned Systems International

WebsiteLinkedInAll Job Openings

1001 - 5000 employees

Founded 1988

🔒 Cybersecurity

🏛️ Government

Healthcare • Cybersecurity • Government

Planned Systems International is a company focused on developing innovative solutions at the intersection of health, national security, and federal civilian operations. Since its inception in 1988, PSI has utilized cutting-edge technologies to tackle critical challenges faced by government and civilian agencies, striving to elevate healthcare accessibility through programs like the ARPA-H PARADIGM initiative. The company emphasizes operational efficiency and integrity, while fostering a collaborative work culture to empower its employees and meet diverse client needs.

📋 Description

• Provide general administrative and project support to program managers, back-office personnel, and operational team members supporting government staffing contracts • Assist with timesheet coordination, reminders, follow-up, basic tracking, and escalation of missing or incomplete submissions in accordance with company and contract procedures • Schedule internal and external meetings, coordinate calendars, prepare agendas, distribute meeting materials, and support virtual meeting logistics • Attend meetings as needed to capture notes, action items, decisions, owners, and due dates; distribute meeting summaries and track follow-up items through completion • Support remote employees by responding to routine administrative inquiries, helping route requests, sharing resources, and coordinating with appropriate internal teams • Conduct employee outreach to support engagement, collect updates, and help maintain accurate employee communication • Draft, format, update, and maintain standard operating procedures, work instructions, templates, trackers, rosters, and other program documentation • Maintain organized electronic records, filing structures, trackers, and shared documentation repositories to support contract compliance and operational continuity • Support daily operations across multiple task orders by monitoring administrative deadlines, updating status logs, preparing reports, and helping ensure timely completion of recurring tasks • Coordinate communications between corporate support functions, program leadership, field employees, and other stakeholders as needed • Perform additional administrative, clerical, and operational support duties as assigned to meet changing program needs

🎯 Requirements

• US Citizen • Bachelor’s degree • 1 or more years of experience • Strong organizational skills with the ability to manage multiple priorities • Excellent written and verbal communication skills • Proficiency with Microsoft Office applications, including Word, Excel, Outlook, PowerPoint, and Teams

🏖️ Benefits

• paid leave • options for employer sponsored group medical • dental • vision • short-term and long-term disability • life insurance • AD&D coverage • legal services • identity theft • accident insurance • flexible spending account and health saving account options offer pre-tax savings for qualified medical • dental • vision expenses • 401(k) retirement plan with employer contribution match that is immediately vested • professional growth through professional courses • certifications • tuition reimbursement programs