Subcontracts Administrator

🔥 29 minutes ago

🏛️ District of Columbia, Maryland, +1 more states – Remote

🏛️ District of Columbia – Remote 🦀 Maryland – Remote ⚔️ Virginia – Remote

⏰ Full Time

🟡 Mid-level

🟠 Senior

🖥️ Administration

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Planned Systems International

WebsiteLinkedInAll Job Openings

1001 - 5000 employees

Founded 1988

🔒 Cybersecurity

🏛️ Government

Healthcare • Cybersecurity • Government

Planned Systems International is a company focused on developing innovative solutions at the intersection of health, national security, and federal civilian operations. Since its inception in 1988, PSI has utilized cutting-edge technologies to tackle critical challenges faced by government and civilian agencies, striving to elevate healthcare accessibility through programs like the ARPA-H PARADIGM initiative. The company emphasizes operational efficiency and integrity, while fostering a collaborative work culture to empower its employees and meet diverse client needs.

📋 Description

• support the preparation, administration, and closeout of agreements with subcontractors and other business partners supporting PSI’s federal government contracts and corporate operations. • manage subcontract documentation throughout its lifecycle, including Non-Disclosure Agreements (NDAs), Teaming Agreements (TAs), subcontract agreements, subcontract task orders, purchase orders, modifications, and closeout documentation. • work closely with Contracts, Program Management, Business Development, Finance, Accounting, Accounts Payable, and other internal stakeholders, as well as subcontractor representatives. • maintain subcontract records in TechnoMile and create and manage associated purchase order information in Deltek, ensuring that funding, period of performance, contractual terms, and other key data remain complete, accurate, and consistent across both systems. • exercise sound judgment when handling contractual and financial information, and manage multiple transactions without sacrificing accuracy or responsiveness. • communicate directly with subcontractors to obtain required information, resolve administrative questions, coordinate signatures, and support timely execution of agreements. • track subcontract funding, ceilings, periods of performance, option periods, deliverables, modifications, and other key administrative milestones. • monitor pending documents, approvals, signatures, and subcontractor responses and follow up with responsible parties to prevent processing delays. • assist with internal reviews, customer inquiries, financial audits, incurred-cost activities, and Contractor Purchasing System Review preparation by locating and organizing subcontract records.

🎯 Requirements

• Bachelor’s degree in Business Administration, Contract Management, Supply Chain Management, Finance, Accounting, or a related discipline. • Additional directly related experience may be considered in place of the degree requirement. • Three or more (3+) years of experience in subcontract administration, procurement, purchasing, contract administration, or a related function. • Experience supporting a federal government contractor or administering agreements connected to federal contracts. • Demonstrated experience preparing and administering several of the following: NDAs, Teaming Agreements, Subcontract agreements, Task orders, Purchase orders, Modifications, Closeout documentation. • Working knowledge of federal subcontract administration concepts, including contractual flow-downs, funding controls, periods of performance, subcontract types, and documentation requirements. • Experience entering and maintaining purchase orders in Deltek Costpoint or a comparable enterprise resource planning or accounting system. • Strong attention to detail and the ability to identify inconsistencies among agreements, modifications, purchase orders, funding records, and system data. • Strong organizational, document management, and recordkeeping skills. • Proficiency with Microsoft Word, Excel, Outlook, Teams, and Adobe Acrobat. • Must be legally authorized to work in the United States.

🏖️ Benefits

• paid leave • options for employer sponsored group medical, dental, vision, short-term and long-term disability, life insurance, AD&D coverage, legal services, identity theft, and accident insurance • Flexible spending account and health saving account options offer pre-tax savings for qualified medical, dental, and vision expenses. • company sponsored 401(k) retirement plan has an employer contribution match that is immediately vested. • professional growth of our employees through professional courses, certifications, and tuition reimbursement programs.