Business Operations Specialist

🔥 0 minutes ago

🐊 Florida – Remote

🐊 Florida – Remote

⏱ Part Time

🟡 Mid-level

🟠 Senior

⚙️ Business Operations

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Progressive Cleaning

WebsiteLinkedInAll Job Openings

11 - 50 employees

Founded 2019

🏥 Healthcare

📦 Logistics

Healthcare • Logistics • Cleaning Services

Progressive Cleaning is a commercial cleaning company that offers cleaning services for a variety of facilities, including offices, medical offices, schools, industrial and manufacturing sites, and fitness centers. They prioritize creating clean, healthy environments to enhance productivity and reduce absenteeism through systematic and eco-sensitive cleaning practices. With a focus on quality service and client partnership, Progressive Cleaning customizes its cleaning programs to meet the specific needs of each facility, leveraging technology for efficiency and effectiveness.

📋 Description

• Manage employee timecards in Swept, including daily review, corrections, and edits • Prepare payroll-ready timecard reports for review before payroll cutoffs • Support recruiting, hiring, and onboarding logistics • Maintain employee records and compliance documentation • Maintain employee schedules and current site assignments • Route call-outs and staffing notifications to supervisors • Monitor supply requests, clarify requests, place orders, and track deliveries • Reconcile deliveries against orders and resolve vendor discrepancies • Enter vendor bills in QuickBooks Online and track payment status • Maintain the QBO product and service list • Own and schedule the content calendar • Create and queue social media content at least 30 days ahead • Submit content for approval and execute the approved calendar • Manage social media accounts, comments, messages, and the social inbox • Engage with community organizations, partners, and prospects • Keep website information current and accurate • Manage inbound calls and office lines • Handle recurring internal communications • Administer software users, licenses, and routine configuration • Use AI tools for content drafting, research, and administrative work • Support event logistics and coordination with outside organizations

🎯 Requirements

• 3+ years in an operations, administrative, or business support role • Hands-on experience managing timecards and schedules for a distributed or field-based workforce • Accounts payable experience, including bill entry, payment tracking, and resolving vendor discrepancies • Track record of working independently and remotely without daily supervision • Clear written communication • Comfort documenting processes • Strong attention to detail • Experience in commercial janitorial, facilities, or another field-services business is nice to have • Prior use of Swept, QuickBooks Online, or HubSpot is nice to have • Social media content creation and community management experience is nice to have • Comfort using AI tools such as Claude is nice to have

🏖️ Benefits

• Remote work option • Opportunity to work in a systems-driven company with documented processes and clear expectations • Exposure to HR, operations, finance, and marketing functions • Visible work within a small leadership team