Business Operations Specialist

Job not on LinkedIn

🔥 0 minutes ago

🐊 Florida – Remote

🐊 Florida – Remote

⏱ Part Time

🟡 Mid-level

🟠 Senior

⚙️ Business Operations

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Progressive Cleaning

WebsiteLinkedInAll Job Openings

11 - 50 employees

Founded 2019

🏥 Healthcare

📦 Logistics

Healthcare • Logistics • Cleaning Services

Progressive Cleaning is a commercial cleaning company that offers cleaning services for a variety of facilities, including offices, medical offices, schools, industrial and manufacturing sites, and fitness centers. They prioritize creating clean, healthy environments to enhance productivity and reduce absenteeism through systematic and eco-sensitive cleaning practices. With a focus on quality service and client partnership, Progressive Cleaning customizes its cleaning programs to meet the specific needs of each facility, leveraging technology for efficiency and effectiveness.

📋 Description

• Manage employee timecards in Swept, including daily review, corrections, edits, and payroll-ready reports • Support recruiting, hiring, onboarding, candidate scheduling, and new-hire paperwork • Maintain employee records and compliance documentation • Maintain employee schedules and site assignments • Route call-outs and staffing notifications to supervisors • Monitor supply requests, clarify requests, place vendor orders, track deliveries, and resolve discrepancies • Enter vendor bills in QuickBooks Online and track payment status • Maintain the QBO product and service list • Own the content calendar and schedule social and content posts • Create and manage social media content and community engagement • Keep website information current • Manage inbound calls and office lines • Handle internal communications and company-wide notices • Administer software users, licenses, and routine configurations • Use AI tools for content drafting, research, and administrative work • Support event logistics and coordination with external organizations

🎯 Requirements

• 3+ years in an operations, administrative, or business support role • Hands-on experience managing timecards and schedules for a distributed or field-based workforce • Accounts payable experience, including bill entry, payment tracking, and resolving vendor discrepancies • Track record of working independently and remotely without daily supervision • Clear written communication and comfort documenting processes • Strong attention to detail • Experience in commercial janitorial, facilities, or another field-services business (nice to have) • Prior use of Swept, QuickBooks Online, or HubSpot (nice to have) • Social media content creation and community management experience (nice to have) • Comfort using AI tools such as Claude (nice to have)

🏖️ Benefits

• Remote work • Part-time employment