Compliance Specialist

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QC Servion, LLC

WebsiteLinkedInAll Job Openings

51 - 200 employees

⚖️ Legal

📣 Marketing

📦 Logistics

Legal • Marketing • Logistics

QC Servion is the centralized operations hub that provides wholesale management of HR, accounting, legal, contracts, marketing, administration, and safety services across the QC Ecosystem. It delivers recruitment and onboarding, employee development and benefits administration, marketing and communications support, workplace safety programs and compliance guidance, contract management, and accounting and financial reporting to allow affiliated companies to focus on growth and operational excellence. QC Servion supports efficient processes, regulatory compliance, and employee experience across a network of portfolio companies.

📋 Description

• Own the annual Human Resources compliance calendar and ensure recurring federal, state, and local requirements are completed on time • Prepare, coordinate, validate, and submit employment and benefits-related regulatory reporting, including EEO-1, California Pay Data Reporting, ACA reporting, Form 5500, RxDC, VETS-4212, and state-required employment reporting • Partner with Payroll, Benefits, Finance, Legal, external vendors, and business leaders to collect and validate reporting information • Maintain regulatory filing documentation and audit readiness • Monitor federal, state, and local employment law changes and assess impacts on HR policies and practices • Draft, revise, maintain, and publish HR policies, handbook content, and state-specific addendums • Research employment law questions and provide compliance guidance • Administer mandatory compliance training and track completion, certifications, and documentation • Conduct audits of HR records, policy acknowledgments, training records, I-9 documentation, personnel files, and employment records • Own I-9 compliance auditing and corrective action guidance while supporting E-Verify and onboarding compliance • Identify compliance gaps, recommend corrective actions, and support government audits and agency requests • Develop compliance tracking tools, reports, dashboards, reference materials, job aids, and standard operating procedures • Identify process improvements through automation, technology, and AI-enabled solutions • Support special HR compliance initiatives and complete assigned deliverables on time and on budget

🎯 Requirements

• Strong knowledge of federal, state, and local employment laws, HR compliance requirements, and regulatory reporting obligations • Strong knowledge of multi-state employment practices, handbook administration, and policy development • Experience preparing and coordinating employment-related regulatory reporting, including EEO-1, ACA, California Pay Data Reporting, Form 5500, RxDC, or similar programs • Experience monitoring legislative changes and implementing policy and operational updates • Experience researching employment laws, interpreting regulatory guidance, and applying compliance requirements • Experience drafting, revising, and maintaining HR policies, handbook content, and state-specific policy addendums • Experience managing compliance calendars, regulatory deadlines, and recurring reporting requirements • Experience conducting compliance audits, identifying risks, and developing corrective action recommendations • Experience developing reports, compliance dashboards, and executive summaries • Ability to interpret complex regulations and communicate requirements in a practical, business-focused manner • Ability to handle confidential and sensitive information with sound judgment • Knowledge of HR programs, employee lifecycle processes, benefits administration, payroll practices, and HR technology • Proficiency with Microsoft Office Suite, HRIS platforms, and reporting tools • Ability to leverage AI and emerging technologies for compliance monitoring, reporting, documentation, and process efficiency • Ability to manage multiple priorities with exceptional attention to detail and accuracy • Ability to work independently and collaboratively • Effective communication with employees, managers, executives, vendors, and government agencies • Bachelor’s degree in human resources, business, legal studies, or related field OR a recognized HR certification such as PHR, SPHR, SHRM-CP, or SHRM-SCP • Minimum five years of progressively responsible Human Resources experience • Minimum three years supporting HR compliance, employment law administration, regulatory reporting, or HR operations in a multi-state environment • Up to 10% business travel, potentially to any or all 50 U.S. states

🏖️ Benefits

• Choice of comprehensive medical plans (including two PPO-style plans and a HDHP w/ HSA option) • Flex spending accounts (FSA) • Dental and vision plans • Comprehensive medical, dental and vision benefits extended to spouse / domestic partner and dependent children up to age 26 • 401k with company match and self-directed brokerage account option • PTO including additional paid time off during the last week of the year • Company paid life insurance coverage for employees and their eligible dependents • Short and long-term disability, AD&D coverage • Professional development opportunities, tuition reimbursement, and professional licensing assistance • Paid parental leave after one year of employment • Remote work arrangement