Executive Administrative Assistant

🔥 0 minutes ago

🏄 California, Colorado, +3 more states – Remote

🏄 California – Remote ⛰️ Colorado – Remote 🌽 Illinois – Remote 🗽 New York – Remote ☕ Washington – Remote

💵 $99.8k - $120.2k / year

⏰ Full Time

🟠 Senior

🔴 Lead

📋 Administrative Assistant

Apply Now

Find Similar Remote Jobs

Set Up Email Alert For New Jobs

📊 Check your resume score for this job

Improve your chances of getting an interview by checking your resume score before you apply.

Upload Resume

QC Servion, LLC

WebsiteLinkedInAll Job Openings

51 - 200 employees

⚖️ Legal

📣 Marketing

📦 Logistics

Legal • Marketing • Logistics

QC Servion is the centralized operations hub that provides wholesale management of HR, accounting, legal, contracts, marketing, administration, and safety services across the QC Ecosystem. It delivers recruitment and onboarding, employee development and benefits administration, marketing and communications support, workplace safety programs and compliance guidance, contract management, and accounting and financial reporting to allow affiliated companies to focus on growth and operational excellence. QC Servion supports efficient processes, regulatory compliance, and employee experience across a network of portfolio companies.

📋 Description

• Manage complex, multi-time-zone leadership calendars, anticipate conflicts, and negotiate solutions • Triage high-volume email and draft, proofread, and format executive correspondence, slide decks, and proposals • Serve as the day-to-day point of contact for internal and external stakeholders • Coordinate domestic and international travel, including visas, risk-mitigation protocols, and on-site logistics • Plan and execute hybrid and virtual leadership off-sites, annual strategy sessions, and executive briefings • Handle industry-event registrations and related logistics • Reconcile expense reports and maintain budget compliance • Assemble and circulate weekly leadership status reports and synthesize departmental inputs into executive summaries • Track action items and follow-ups across functional teams • Provide project-management support for strategic initiatives • Maintain confidential files and records in accordance with policies and security protocols • Identify and implement process improvements, including automation and AI tools • Complete assigned tasks and deliverables on time and on budget • Perform other related duties as assigned

🎯 Requirements

• Minimum 10 years in senior-level administrative roles in an engineering or consulting services environment • At least 5 years directly supporting upper management/leadership • Advanced knowledge of administrative and clerical procedures and systems • Advanced proficiency in Microsoft Word • Knowledge of managing files and records, designing forms, and office procedures and terminology • Knowledge of booking and arranging travel and events • Progressive knowledge of administrative tasks required for an engineering firm • Skill in MS Office Suite: Excel, Word, Outlook, PowerPoint, and Teams • Skill using artificial intelligence, machine learning, and generative artificial intelligence • Ability to conduct independent research using AI tools • Ability to maintain confidentiality and handle sensitive information • Ability to work independently and collaboratively with remote team members • Ability to plan and delegate the work of others • Ability to work under pressure and meet close deadlines • Ability to manage multiple tasks and adapt to changing demands • Effective oral and written communication skills • Ability to work successfully in a remote environment from a distraction-free workspace • Up to 5% business travel, potentially to any or all 50 US states • Ability to frequently remain stationary and move through a home office • May be required to lift up to 20 pounds

🏖️ Benefits

• Choice of comprehensive medical plans, including two PPO-style plans and a HDHP with HSA option • Flexible spending accounts (FSA) • Dental and vision plans • Medical, dental and vision benefits for spouse/domestic partner and dependent children up to age 26 • 401k with company match and self-directed brokerage account option • PTO, including additional paid time off during the last week of the year • Company-paid life insurance for employees and eligible dependents • Short- and long-term disability and AD&D coverage • Professional development opportunities • Tuition reimbursement • Professional licensing assistance • Paid parental leave after one year of employment • Fully remote work arrangement