Project Coordinator

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QC Servion, LLC

WebsiteLinkedInAll Job Openings

51 - 200 employees

⚖️ Legal

📣 Marketing

📦 Logistics

Legal • Marketing • Logistics

QC Servion is the centralized operations hub that provides wholesale management of HR, accounting, legal, contracts, marketing, administration, and safety services across the QC Ecosystem. It delivers recruitment and onboarding, employee development and benefits administration, marketing and communications support, workplace safety programs and compliance guidance, contract management, and accounting and financial reporting to allow affiliated companies to focus on growth and operational excellence. QC Servion supports efficient processes, regulatory compliance, and employee experience across a network of portfolio companies.

📋 Description

• Prepare agendas, briefing materials, and follow-up summaries for executive and cross-entity meetings • Track action items and decisions across PgMO governance meetings and ensure timely closure • Coordinate scheduling, document routing, and status follow-up across partner entities • Maintain PgMO documentation repositories, including status reports, RACI, org charts, and meeting notes • Draft and format correspondence, presentations, and reports for the SVP, Business Development and Program Director • Coordinate onboarding logistics for new PgMO hires and vendor/subconsultant resources • Provide general team support by surfacing blockers, chasing outstanding items, and maintaining the team’s operating rhythm • Escalate risks or follow-through gaps to the Program Director • Manage the front end of the sales funnel by tracking and developing stage 0 leads

🎯 Requirements

• Bachelor’s degree in Business, Communications, Operations, Project Management, or a related field preferred • 3+ years of experience in project coordination, program coordination, PMO support, business operations, executive support, or a related role • Strong organizational skills managing multiple priorities, deadlines, and stakeholders • Ability to coordinate projects, track action items, and ensure follow-through across multiple teams • Excellent written and verbal communication skills, including meeting notes, executive summaries, and presentation materials • Proficiency in Microsoft 365, including Outlook, Excel, PowerPoint, Teams, and SharePoint • Strong attention to detail and ability to identify gaps, missing information, and outstanding action items • Comfortable working directly with senior leadership and supporting executive-level initiatives • Ability to handle sensitive and confidential information professionally and discreetly • Demonstrated use of AI tools to improve productivity, workflows, reporting, research, documentation, or communication • Up to 5% travel, potentially to any or all 50 US states • Ability to meet stated physical demands, including remaining stationary, moving through a home office, and occasionally lifting up to 20 pounds

🏖️ Benefits

• Choice of comprehensive medical plans, including two PPO-style plans and a HDHP with HSA option • Flexible spending accounts (FSA) • Dental and vision plans • Medical, dental, and vision benefits for spouse/domestic partner and dependent children up to age 26 • 401k with company match and self-directed brokerage account option • PTO, including additional paid time off during the last week of the year • Company-paid life insurance coverage for employees and eligible dependents • Short- and long-term disability and AD&D coverage • Professional development opportunities • Tuition reimbursement • Professional licensing assistance • Paid parental leave after one year of employment • Remote work arrangement • Up to 5% business travel