Executive Assistant

Job not on LinkedIn

🔥 5 minutes ago

🇺🇸 United States – Remote

⏰ Full Time

🟡 Mid-level

🟠 Senior

👨‍💼 Executive Assistant

👻 Ghost score 10%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Replika

WebsiteLinkedInAll Job Openings

51 - 200 employees

Founded 2015

🤖 Artificial Intelligence

👥 B2C

Artificial Intelligence • B2C

Replika is an AI-powered conversational companion app that creates personalized, empathetic chat relationships. Used by millions since its 2016 founding, Replika provides natural-language AI companions designed to listen, learn, and offer emotional support, social connection, and personal growth. The company emphasizes human-centered, privacy-conscious AI and operates primarily as a consumer-facing mobile and web product.

📋 Description

• Own the CEO's calendar and inbox • Protect the CEO's time and prepare him for scheduled commitments • Confirm, test and validate external meetings • Prepare meeting briefs covering attendees, objectives, likely questions and relevant facts • Provide proactive status updates with complete answers • Run immigration and travel processes end to end, including visa appointments, document packs, apostilles, counsel coordination, flights, hotels and ground transport • Manage one-off operational tasks such as deliveries, vendors, documents, purchases and signatures • Monitor company Slack to identify stalled work and take ownership before assignment • Draft candidate DMs, X messages, media replies and introductions in the CEO's voice • Schedule interviews across time zones, coordinate agencies and candidates, translate interview feedback into actionable information, and keep the ATS current • Publicly close out completed tasks in the relevant thread • Report to the VP of Ops, with CEO requests prioritized within the VP's priorities

🎯 Requirements

• 3–5+ years as an EA, PA or operations coordinator to a founder or C-level executive • Experience in a small, fast company where you were the only person doing the role • Accuracy under pressure • Exceptional written English • Ability to write in someone else's voice • Ability to manage and communicate your own queue and priorities • Ability to anticipate follow-ups, delays and blockers • Comfortable working into the evening on CET • Ability to schedule across Tbilisi, Paris and San Francisco time zones • Discretion and care with sensitive material • Fluency with Google Workspace, Slack, Notion and Zoom • Already using AI tools in daily work

🏖️ Benefits

• Flexible job schedule • Generous vacation policy • Fully remote work • Direct impact on millions of worldwide users within months • Opportunity to push the boundaries of applied AI in a consumer setting