Senior Executive Assistant, Clinical Applications, Customer Success

🔥 0 minutes ago

🌵 Arizona, Florida, +1 more states – Remote

🌵 Arizona – Remote 🐊 Florida – Remote 🎸 Tennessee – Remote

💵 $65.6k - $90.2k / year

⏰ Full Time

🟠 Senior

👨‍💼 Executive Assistant

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Siemens Healthineers

WebsiteLinkedInAll Job Openings

10,000+ employees

⚕️ Healthcare Insurance

🧬 Biotechnology

💰 $1.5M Grant on 2021-05

Healthcare Insurance • Biotechnology • Medical Device

Siemens Healthineers is a leading MedTech company focused on pioneering breakthroughs in healthcare. They offer a comprehensive portfolio that addresses the entire care continuum for serious diseases, including medical imaging, laboratory diagnostics, point-of-care testing, and digital health solutions. With a commitment to innovation, sustainability, and improving patient access to care, Siemens Healthineers collaborates with healthcare professionals and organizations globally to advance medical technology and enhance patient outcomes.

📋 Description

• Manage complex executive calendars, scheduling, and meeting logistics • Prepare meeting agendas, presentations, reports, and supporting materials • Monitor and prioritize communications, ensuring timely follow-up on action items and commitments • Support executive time management by coordinating priorities and identifying scheduling conflicts • Coordinate leadership team meetings, off-site meetings, workshops, and strategic planning sessions, including travel for meetings • Develop meeting materials, capture action items, and track completion of key deliverables • Facilitate communication and coordination between leadership team members and cross-functional partners • Support onboarding activities for leadership team members as required • Coordinate organizational initiatives and special projects on behalf of the Senior Director • Assist with purchase requisitions and invoice processing • Support team recognition programs, employee engagement activities, and organizational communications • Maintain organizational documents, distribution lists, and internal collaboration sites • Assist with planning and execution of internal and external meetings, conferences, and team events, including travel to events • Serve as a primary point of contact for internal and external stakeholders • Build effective working relationships across Sales, Service, Marketing, Finance, HR, Operations, and AOS teams • Draft and distribute communications on behalf of leadership • Handle sensitive and confidential information with discretion and professionalism

🎯 Requirements

• Proven experience as an executive assistance, preferably supporting leaders • Exceptional organizational and time management skills • Strong written and verbal communication skills • Advanced proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams) • Ability to manage multiple priorities in a fast-paced environment • Demonstrated professionalism, discretion, and confidentiality • Experience coordinating large-scale meetings, events, and leadership forums • Familiarity with project management and collaboration tools

🏖️ Benefits

• medical insurance • dental insurance • vision insurance • 401(k) retirement plan • life insurance • long-term and short-term disability insurance • paid parking/public transportation • paid time off • paid sick and safe time