Payroll Implementation – Tax Operations Specialist

Job not on LinkedIn

🔥 6 minutes ago

🏄 California – Remote

🏄 California – Remote

⏰ Full Time

🟡 Mid-level

🟠 Senior

⚙️ Operations

👻 Ghost score 12%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Surefox North America

WebsiteLinkedInAll Job Openings

501 - 1000 employees

Founded 2016

💼 Consulting

📦 Logistics

🎖️ Defense

Consulting • Logistics • Defense

Surefox North America is a highly trusted provider of security services, specializing in residential security, executive protection, intelligence and investigations, special events, and uniformed guard services. The company is committed to social responsibility and provides a discreet and effective protective detail, operating across numerous states and territories in North America, including California, Texas, and Canada. Surefox promotes diversity, equity, and inclusion in its operations and offers a crime tracker tool for neighborhood safety assessments. With leadership from co-founders Joshua Szott, Brian Sweigart, and Pete Twedell, the company focuses on providing top-notch security solutions.

📋 Description

• Onboard new payroll clients into StaffWizard • Configure and validate federal, state, and local tax profiles, employer tax IDs, rates, jurisdictions, and filing frequencies • Verify payroll configurations, banking information, tax settings, and employee data before processing • Assist with YTD payroll conversions, including importing and reconciling historical wages, taxes, and deductions • Identify and resolve onboarding discrepancies • Oversee payroll funding, employee payments, and payroll tax remittances • Monitor federal, state, and local tax deposits • Manage quarterly and annual payroll tax processes, reconciliations, payments, and filings • Investigate rejected payments, funding discrepancies, tax notices, and payment exceptions • Coordinate with third-party tax and payment providers • Manage quarterly tax filings, including Forms 941 and applicable state filings • Coordinate annual filings, including Forms 940, W-2, W-3, 1099, and other required forms • Oversee year-end form generation, validation, distribution, and submission • Manage corrections and amendments • Serve as a payroll and tax subject matter expert for managed payroll clients • Respond to client questions and resolve payroll discrepancies • Assist clients with notices, adjustments, and reporting questions • Provide guidance to internal support and implementation teams • Monitor IRS, state, and local government updates • Interpret regulatory changes and identify modifications to StaffWizard’s payroll engine • Create functional requirements for software engineers • Explain payroll calculations, tax rules, filing requirements, and expected system behavior to engineering • Review and test payroll functionality for accuracy and compliance • Identify opportunities to automate manual payroll, tax, and compliance processes • Ensure StaffWizard’s payroll operations remain accurate, compliant, and scalable while bridging payroll operations, regulatory requirements, and software engineering

🎯 Requirements

• We are not offering visa sponsorship at this time. • Knowledge of federal, state, and local payroll tax regulations and compliance requirements • Experience with payroll client onboarding and implementation • Experience configuring employer tax IDs, rates, jurisdictions, and filing frequencies • Experience with YTD payroll conversions and reconciliation of historical wages, taxes, and deductions • Experience managing payroll funding, employee payments, and payroll tax remittances • Experience with quarterly and annual payroll tax processes, including reconciliations, payments, and filings • Experience with Forms 941, 940, W-2, W-3, 1099, and applicable state filings • Experience investigating rejected payments, funding discrepancies, tax notices, and payment exceptions • Ability to interpret regulatory changes and translate payroll and tax requirements into software development specifications • Ability to work directly with engineering teams on payroll calculations, tax rules, filing requirements, and system behavior • Experience reviewing and testing payroll software functionality for accuracy and regulatory compliance