Medical Chart Preparation Specialist

Job not on LinkedIn

🔥 18 hours ago

🇺🇸 United States – Remote

💵 $800 - $1.1k / month

⏰ Full Time

🟡 Mid-level

🟠 Senior

👻 Ghost score 2%

What it means: the chance that no one is really hiring for this job.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Teamficient

WebsiteLinkedInAll Job Openings

11 - 50 employees

Founded 2020

📦 Logistics

📣 Marketing

✈️ Travel

Logistics • Marketing • Travel

Teamficient is a woman- and minority-owned company that provides managed remote-office solutions and dedicated virtual assistants to businesses. They supply trained, bilingual remote professionals and managed teams with US-based account managers, offering services such as administrative support, customer support, bookkeeping, technical support, and specialty support for driving schools and healthcare practices (including EHR support, patient scheduling, prescription coordination, and HIPAA/privacy training). Teamficient operates managed remote call centers, emphasizes training and security, and offers month-to-month engagements to help businesses scale and offload routine tasks.

📋 Description

• Review provider appointment schedules and prioritize patient charts based on appointment dates and preparation requirements • Review and organize patient medical records and medical history • Ensure charts contain necessary historical information and supporting documentation • Identify incomplete charts, missing records, and outstanding documentation • Prepare charts for routine primary care, specialized, surgical clearance, and preoperative appointments • Request missing medical records from external healthcare providers through approved communication channels • Follow up on pending requests and track request dates, follow-up schedules, and receipt statuses • Upload or attach received records to appropriate patient charts • Track provider-directed post-visit tasks and chart preparation progress • Communicate updates, unresolved requests, and workflow concerns to designated team members • Coordinate with medical assistants and healthcare staff • Maintain accuracy, confidentiality, and compliance when handling patient health information • Ensure records are uploaded, categorized, and maintained in appropriate patient charts

🎯 Requirements

• Previous experience in healthcare administration, medical records management, clinical documentation, or medical chart preparation • Familiarity with Electronic Health Record (EHR) and Electronic Medical Record (EMR) systems • Experience with appointment scheduling, patient documentation, and medical records coordination • Understanding of medical terminology and common clinical documentation • Strong attention to detail and a high level of data-entry accuracy • Experience using EHR/EMR platforms and scheduling software • Proficiency in Microsoft Office applications, particularly Microsoft Teams and Outlook • Ability to navigate digital medical records, upload documents, and maintain organized electronic patient files • Excellent written and verbal communication skills in English • Strong organizational and time-management abilities • Ability to prioritize multiple patient charts and meet appointment-related deadlines • Ability to independently manage follow-ups and outstanding documentation • Strong coordination and collaboration skills when working with healthcare teams • Ability to follow established procedures and adapt to provider-specific workflows • Familiarity with eClinicalWorks (eCW) is an advantage • Healthcare credentials as an RN, LPN, MA, or PA are preferred/nice-to-have, not required

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