Project Manager – Administration/Operations

🔥 2 minutes ago

🇺🇸 United States – Remote

⏰ Full Time

🟡 Mid-level

🟠 Senior

👷‍♀️ Project Manager

👻 Ghost score 11%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Teamficient

WebsiteLinkedInAll Job Openings

11 - 50 employees

Founded 2020

📦 Logistics

📣 Marketing

✈️ Travel

Logistics • Marketing • Travel

Teamficient is a woman- and minority-owned company that provides managed remote-office solutions and dedicated virtual assistants to businesses. They supply trained, bilingual remote professionals and managed teams with US-based account managers, offering services such as administrative support, customer support, bookkeeping, technical support, and specialty support for driving schools and healthcare practices (including EHR support, patient scheduling, prescription coordination, and HIPAA/privacy training). Teamficient operates managed remote call centers, emphasizes training and security, and offers month-to-month engagements to help businesses scale and offload routine tasks.

📋 Description

• Define project scopes, goals, deliverables, and timelines for administrative, operational, and organizational initiatives • Create and maintain detailed project plans, schedules, and resource allocations using project management tools • Track milestones, monitor progress, and remove roadblocks across multiple concurrent projects • Oversee creation, standardization, and maintenance of SOPs, process maps, and training materials • Document administrative workflows, escalation protocols, and operational handbooks with subject matter experts • Establish version-control conventions, documentation review schedules, and knowledge-base governance frameworks • Coordinate employee data management, attendance tracking, leave/vacation reconciliation, and administrative audit initiatives • Ensure data consistency, accuracy, and proper permissions across administrative tools, databases, and spreadsheets • Collaborate with HR, finance, and operations teams to streamline record-keeping and data intake workflows • Serve as primary contact for internal stakeholders, team leads, and external vendors on operational projects • Facilitate project status meetings, prepare agendas, capture action items, and ensure team accountability • Prepare daily, weekly, and monthly progress reports and executive dashboards for senior management

🎯 Requirements

• 3 to 5+ years of proven project management experience focused on business operations, administrative systems, HR operations, or process optimization • Strong proficiency with modern project management software, including Asana, ClickUp, Monday.com, Jira, Trello, or similar • Expertise in Google Workspace, including Google Docs, Sheets, Forms, and Slides • Expertise in Microsoft 365 • Experience creating SOPs, workflow diagrams, and operational guides using tools such as Lucidchart, Miro, or Notion • Understanding of data hygiene, reporting, spreadsheet management, and basic database concepts • Exceptional organizational ability and time management • Active listening skills • Strong written and verbal communication skills • PMP or CAPM certification preferred • Basic familiarity with automation and CRM tools such as GoHighLevel, Zapier, or Make preferred • Experience working in a fast-paced, remote environment managing global or distributed teams preferred

🏖️ Benefits

• Remote position • Full-time employment • Contract employment option • Opportunity to work with global or distributed teams • Professional experience with modern project management, productivity, documentation, and automation tools