Procurement Manager

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Thermal Scientific Works

WebsiteLinkedInAll Job Openings

11 - 50 employees

🔬 Science

🔧 Hardware

🤝 B2B

Science • Hardware • B2B

Thermal Scientific Works is a supplier of thermal and scientific equipment, appearing to offer laboratory and industrial temperature-control products such as temperature controllers, sensors, furnaces/ovens and related control and automation components. The company lists products on B2B marketplaces (e. g. , IndiaMART) and serves industrial, laboratory and research customers seeking thermal processing and measurement solutions.

📋 Description

• Serve as ThermalWorks' primary day-to-day point of contact for key component suppliers and contract manufacturers, building and maintaining productive working relationships that support the company's commercial and operational objectives. • Establish and maintain regular communication cadences with strategic suppliers, including weekly or biweekly vendor calls, supplier scorecard reviews, and supplier business reviews on a recurring schedule. • Onboard new vendors, including the collection of vendor master data, payment terms, certifications, and compliance documentation; coordinate with Finance and Compliance on vendor approval workflows. • Resolve day-to-day supplier issues that arise across the order lifecycle, including pricing discrepancies, quantity disputes, delivery schedule changes, and quality holds; escalate to leadership when issues require executive intervention. • Maintain professional, accountable relationships with suppliers under conditions where commercial pressure is high; represent ThermalWorks credibly in negotiations, escalations, and partnership conversations. • Maintain a current, accurate view of pricing across all critical components, including base pricing, freight, tariffs, and any volume-related adjustments; flag pricing changes to leadership before they affect quotes or customer contracts. • Maintain a current, accurate view of lead times across all critical components, with attention to supplier capacity constraints, seasonal patterns, and any supplier-side events that could compress or extend delivery timelines. • Build and maintain historical pricing and lead time records for use in quote development, contract negotiation, force majeure and cost-recovery cases, and annual budget exercises. • Identify alternate sources for components where current supply is constrained, single-sourced, or carries elevated risk; develop and qualify backup suppliers as part of supply chain resilience work. • Support quote development and customer pricing decisions by providing accurate, current cost and lead time data to commercial and engineering teams. • Maintain visibility on every open purchase order across critical components and contract manufacturing relationships, with clear knowledge of expected ship dates, actual ship dates, and any slippage in between. • Operate a structured shipment tracking process with documented escalation paths; identify late or at-risk shipments early enough to allow corrective action before manufacturing schedules are affected. • Coordinate with manufacturing partners, customs brokers, and freight forwarders to expedite shipments when production schedules require it, including air freight decisions, partial shipment arrangements, and routing changes. • Communicate proactively with manufacturing, service, and customer-facing teams when supply chain events will affect downstream commitments, ensuring that downstream stakeholders have the lead time they need to adjust their own plans. • Conduct post-event analysis on significant supply chain disruptions to identify root causes and implement process improvements that reduce the likelihood of recurrence. • Own the day-to-day purchase order lifecycle across the company's procurement systems, including PO creation, updates, pricing reconciliation, and resolution of receiving and invoicing issues. • Maintain accurate vendor master data, item master data, and purchase order records within the company's enterprise resource planning and product lifecycle management systems. • Support the company's enterprise systems landscape transition, contributing procurement perspective and data preparation work to the rollout and maturation of enterprise resource planning, product lifecycle management, and service management platforms. • Reconcile purchase order issues with contract manufacturers, including bill of materials cost discrepancies, change order pricing, and reconciliation of credit notes and adjustment POs. • Partner with the Senior Operations Manager, the Chief Operating Officer, Engineering, Quality, Compliance, and Finance on initiatives that span procurement and adjacent functions. • Participate in the company's daily and weekly operational review cadence; contribute procurement perspective to discussions of project status, customer commitments, and operational risk. • Support engineering change request and engineering change notice workflows where procurement input is required, including component substitution decisions, supplier change implementation, and bill of materials updates. • Travel up to 20% of the time to support vendor management activities at ThermalWorks sites, manufacturing partner sites, supplier facilities, and industry events as required. • Maintain professional discretion when handling non-public commercial information, including supplier pricing, contract terms, internal cost data, and customer-facing pricing decisions.

🎯 Requirements

• Bachelor's degree in Supply Chain Management, Business Administration, Operations Management, Industrial Engineering, or a closely related discipline; equivalent professional experience may substitute. • Five to ten years of progressive professional experience in procurement, purchasing, or supply chain management within a manufacturing environment. Experience supporting multi-site or multi-country operations is strongly preferred. • Demonstrated experience managing the full purchase order lifecycle, including PO creation, updates, pricing reconciliation, and supplier issue resolution. • Demonstrated experience managing vendor and supplier relationships, including the structured cadence of supplier communication, performance review, and escalation. • Demonstrated experience working with materials planning and inventory management frameworks such as Just-In-Time (JIT) and Material Requirements Planning (MRP). • Professional certification in supply chain management or procurement, such as Certified Supply Chain Professional (CSCP), Certified in Production and Inventory Management (CPIM), Certified Professional in Supply Management (CPSM), or equivalent. • Direct experience with Epicor, particularly in a manufacturing environment where Epicor is the primary procurement and inventory system. • Direct experience with international sourcing, including suppliers in Europe and Asia; familiarity with import logistics, tariffs, customs documentation, and Incoterms. • Experience with cost reduction initiatives that have produced measurable results in expedite costs, freight costs, purchase price variance, or supplier-driven obsolescence. • Experience supporting a manufacturing company through enterprise resource planning implementation or migration. • Experience supervising or mentoring junior procurement staff, materials planners, or buyers. • Familiarity with the HVAC, data center cooling, industrial equipment, or related manufacturing sectors. • Working knowledge of one or more European languages, given the company's active operations in Europe.

🏖️ Benefits

• A fast-paced, entrepreneurial culture focused on innovation. • A flexible, autonomous work environment. • A culture of respect, learning and excellence. • Experienced, highly talented experts as team peers. • Growth and travel opportunities. • A team of change-makers having a significant impact on people and the planet.