Project Assistant II

🔥 1 minute ago

🐎 Kentucky – Remote

🐎 Kentucky – Remote

⏰ Full Time

🟢 Junior

🟡 Mid-level

🚫👨‍🎓 No degree required

🦅 H1B Visa Sponsor

This company has sponsored H1B visas in the past.

👻 Ghost score 10%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Thermo Fisher Scientific

WebsiteLinkedInAll Job Openings

10,000+ employees

Founded 1956

🏥 Healthcare

📦 Logistics

🏭 Manufacturing

Healthcare • Logistics • Manufacturing

Thermo Fisher Scientific is the world leader in serving science, with annual revenue of more than $40 billion. Their mission is to enable customers to make the world healthier, cleaner, and safer by supporting life sciences research, solving complex analytical challenges, increasing laboratory productivity, and improving patient health through diagnostics and the development of life-changing therapies. With a global team, they offer innovative technologies and pharmaceutical services through brands such as Thermo Scientific, Applied Biosystems, Invitrogen, Fisher Scientific, Unity Lab Services, Patheon, and PPD.

📋 Description

• Provide administrative and document-focused project support for central laboratory clinical trial services • Prepare, format, revise, track, and quality-review study-related documentation using approved templates and departmental standards • Draft and distribute meeting minutes, action logs, trackers, and routine project correspondence • Maintain and update milestone logs, document inventories, status reports, and other study tracking tools • Perform document quality checks for completeness, formatting accuracy, version control, and SOP consistency • Support document routing, approval workflows, and electronic filing in approved document management systems • Organize and maintain electronic project files according to internal standards and regulatory expectations • Compile study documentation for internal review, sponsor requests, and audits • Enter and maintain accurate data in project management and tracking systems • Flag documentation discrepancies, missing information, and inconsistencies to the supervising project manager • Support preparation of standard reports and presentation materials • Perform additional administrative duties as assigned • Work under supervision with clearly defined responsibilities; do not lead studies or independently manage clients

🎯 Requirements

• Must be legally authorized to work in the United States without sponsorship • Must be able to pass a comprehensive background check, including a drug screening • High / Secondary school diploma or equivalent and relevant formal academic / vocational qualification • Previous experience providing the knowledge, skills, and abilities to perform the job, comparable to at least 2 years • Basic understanding of document management and version control practices • Strong attention to detail and ability to identify formatting errors, missing information, and inconsistencies • Proficiency in Microsoft Office applications (Word, Excel, Outlook, PowerPoint), including advanced formatting and document editing • Ability to follow structured templates and checklists accurately • Strong organizational skills and ability to manage multiple document assignments • Clear written communication skills appropriate for internal documentation • Ability to maintain accurate records and organized electronic files • Ability to learn and apply internal systems and document control platforms • Ability to follow detailed instructions and established processes • Demonstrated discretion in handling confidential clinical and business information • Ability to work effectively in a structured, process-driven environment under supervision • Ability to perform occasional drives to site locations and potential occasional travel • Ability to use a variety of computer software developed in-house and off-the-shelf • Regular and consistent attendance • Ability to multi-task and perform under stress

🏖️ Benefits

• Fully remote work arrangement • Potential occasional travel required • Accessibility service/accommodations for job seekers with disabilities • Opportunities to collaborate with industry-leading experts • Growth within an environment valuing innovation, accountability, and continuous development