BSS Research Administrator II

Job not on LinkedIn

🔥 1 hour ago

🇺🇸 United States – Remote

💵 $79k - $98.8k / year

⏰ Full Time

🟡 Mid-level

🟠 Senior

🖥️ Administration

👻 Ghost score 0%

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UCAR - The University Corporation for Atmospheric Research

WebsiteLinkedInAll Job Openings

1001 - 5000 employees

Founded 1960

💼 Consulting

📦 Logistics

🔬 Science

💰 Grant on 2023-05

Consulting • Logistics • Science

UCAR - The University Corporation for Atmospheric Research is a nonprofit consortium of more than 130 North American colleges and universities focused on research and training in Earth system science. As a hub for the Earth system sciences, UCAR provides access to cutting-edge resources and services, accelerates scientific discoveries, and amplifies their impact. UCAR manages the U. S. National Center for Atmospheric Research (NCAR) on behalf of the National Science Foundation (NSF). The organization offers educational and training programs, data and software services, and supports scientific programs, fostering opportunities for students, early career scientists, and professionals. UCAR is dedicated to community building through platforms like UCAR Commons and advocates for advances in Earth system science research.

📋 Description

• Manage end-to-end proposal development for research grants, cooperative agreements, and contracts • Partner with Principal Investigators and project leads to build multi-year project budgets, cost proposals, and detailed budget narratives • Coordinate data entry, document assembly, and formal proposal uploads across UCAR systems and federal sponsor portals • Perform pre-submission compliance checks for cost allowability, cost-share requirements, indirect rate applications, and sponsor restrictions • Oversee active direct awards, contract vehicles, and subawards through award closeout • Conduct financial reviews, track burn rates, reconcile expenditures, perform cost transfers, and generate rolling forecasts • Ensure adherence to federal regulations, sponsor terms, and organizational cost principles; support audit reviews • Prepare monthly, quarterly, and annual financial reports, sponsor billing packages, and closeout documentation • Draft and process award amendments, budget reallocations, scope changes, and no-cost extensions • Serve as financial Subject Matter Expert for Principal Investigators, program managers, and department leaders • Act as financial liaison between UCAR project teams and federal sponsor representatives including NOAA, NASA, and NSF • Develop financial dashboards, metric reports, and summary presentations • Use advanced spreadsheet modeling and ERP tools to streamline budgeting workflows and reduce reporting turnaround times

🎯 Requirements

• Bachelor's degree in a relevant academic discipline and 5 years of experience administering federal funds (grants, awards, contracts, etc.) • Alternatively, a Master's degree and three years of related experience • Or an equivalent combination of education and experience which qualifies the individual to perform the duties as described • Advanced skill in administering grants, cooperative agreements, contracts, and task orders in compliance with federal and sponsor requirements • Advanced proficiency in preparing project budgets and submitting proposal packages via Grants.gov, Research.gov, UCAR systems, and similar platforms • Advanced ability in multi-year budget development, financial analysis, cost control, burn-rate tracking, and key operational statistics • Advanced skill in Excel or Google Sheets for complex financial analysis, scenario modeling, and executive status reports • Intermediate working knowledge of federal award requirements, including OMB Uniform Guidance, and UCAR policies, guidelines, and procedures • Excellent interpersonal, verbal, and written communication skills • Strong analytical and problem-solving skills • Ability to work independently with minimal oversight and collaborate effectively within a team • Exceptional sensitivity and discretion when handling confidential financial, personnel, and institutional information • Background checks and/or federal screenings for selected candidates • All roles require compliance with U.S. export control regulations and work location requirements • Preferred: Direct experience administering federal awards under OMB Uniform Guidance (2 CFR 200) and FAR • Preferred: Experience managing NOAA contractual vehicles, grants, or cooperative agreements

🏖️ Benefits

• Medical, Dental, Vision, and Short & Long Term Disability Insurance • Generous retirement plan - UCAR contributes of 10% of base salary • Time Off Plans Minimum 20 days of annual PTO • 10 paid holidays • 12 weeks of paid parental leave • FAMLI Leave • Tuition Assistance Program • Public Service Loan Forgiveness (PSLF) eligible employer • Fully remote opportunities available • Employee assistance programs