Executive Assistant

Job not on LinkedIn

🔥 13 minutes ago

🗽 New York – Remote

🗽 New York – Remote

💵 $100k - $135k / year

⏰ Full Time

🟡 Mid-level

🟠 Senior

👨‍💼 Executive Assistant

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US Enhanced Personnel

WebsiteLinkedInAll Job Openings

51 - 200 employees

Founded 2018

💼 Consulting

🏥 Healthcare

📦 Logistics

Consulting • Healthcare • Logistics

US Enhanced Personnel is a Greensboro, NC–based staffing and recruiting agency that provides direct-hire, contract, and executive placement services to companies across the Southeast and nationwide. The firm emphasizes a consultative, high-touch approach focused on long-term cultural fit and retention, thoroughly vetting candidates and offering guarantees to clients. US Enhanced serves a range of sectors (manufacturing, industrial, administrative, finance/accounting, healthcare, logistics, technology) and positions itself as a partner that transforms teams and improves candidates’ lives.

📋 Description

• Manage complex calendars, domestic and international travel, meeting preparation, correspondence, expenses, and follow-up. • Coordinate board meetings, investor schedules, presentation materials, governance documentation, and executive communications. • Provide light support for vendors, company events, conference rooms, and day-to-day administrative operations. • Track strategic initiatives, coordinate cross-functional projects, document processes, and improve operational efficiency. • Manage contracts, DocuSign workflows, confidential files, and administrative documentation. • Maintain a comprehensive transition guide documenting recurring responsibilities, executive preferences, board cadence, key contacts, vendors, software systems, approval workflows, and other institutional knowledge to ensure continuity. • Support executive relationship management by thinking strategically about who executives should connect with while traveling and coordinating catch-up meetings. • Protect executive time by ensuring leaders are well prepared for meetings with key discussion points, relevant materials, and decision-ready questions. • Research and coordinate the best places to stay, eat, and meet to create seamless and productive travel experiences.

🎯 Requirements

• 5+ years of executive support experience, including supporting C-suite executives (or a combination of 3+ years as an Executive Assistant and 2+ years supporting C-suite leaders). • Experience in a startup or high-growth environment required; public company experience is a plus. • A highly adaptable, "no task too big or too small" mindset, with the ability to seamlessly handle whatever comes up—including supporting executives during travel and events. • Proven ability to take ownership, independently solve problems, bring together the right people, and drive work to completion. • Exceptional reliability, judgment, discretion, and professionalism. • Extremely organized with strong attention to detail, and comfortable bringing structure, accountability, and follow-through. • Outstanding written and verbal communication skills with a warm, polished, and professional presence that builds trust and strong relationships. • Strong organizational, project management, and problem-solving skills. • Proficiency with Google Workspace, Slack, DocuSign, Adobe Acrobat, Ramp, Asana, and AI productivity tools. • Someone who has mastered the fundamentals of executive support, has a track record of success, and is still hungry to learn, take ownership, and make an impact. • Must have Requirements Must be authorized to work in the United States of America (no sponsorship required).