Meeting and Event Planning Manager

🕒 Yesterday

🌽 Illinois – Remote

🌽 Illinois – Remote

💵 $75k - $120k / year

⏰ Full Time

🟡 Mid-level

🟠 Senior

🎪 Events

👻 Ghost score 0%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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US Foods

WebsiteLinkedInAll Job Openings

10,000+ employees

🍽️ Food & Beverage

📦 Logistics

🤝 B2B

Food & Beverage • Logistics • B2B

US Foods is a major U. S. foodservice distributor that supplies restaurants, healthcare facilities, hospitality operators and other foodservice customers with food products, supplies, and related services. The company operates distribution centers and delivery fleets (drivers and warehouse teams), maintains dedicated sales and chef-facing programs (e. g. , CHEF'STORE and Stock Yards), and invests in digital technology and corporate functions to support its B2B customers and operations.

📋 Description

• Implement the strategic meetings management program within USF • Develop standard operating procedures for meetings and train divisions, corporate, and support offices • Develop and manage vendor relationships, including sourcing, negotiating, and implementing vendor agreements • Review and record event-management vendor contracts for compliance and standardization • Work with Legal to develop boilerplate vendor contract language and Master Service Agreements • Determine event cost estimates and budgets with internal stakeholders • Track spending, budget adherence, and ROI; prepare management reports • Coordinate services with registration, destination management, catering, meeting-room, and audiovisual suppliers • Develop internal and external event promotional and preparation materials • Manage event staffing, scheduling, outside vendors, and staff • Attend events as appropriate to direct staff and vendors and resolve problems and emergencies • Coordinate event travel needs with the USF Travel department • Develop meeting agendas, objectives, deliverables, organization, and logistics • Coordinate venue needs with presenters and meeting-content facilitators • Develop contingency plans to reduce attendee risk and financial liability • Serve as a subject matter expert and resource for divisions and support offices • Staff, supervise, and coach direct reports • Supervise the Travel and Expense Assistant

🎯 Requirements

• 4 year degree in Business Management, Hospitality, Hotel Management or equivalent related experience • Certified Meeting Planner (CMP) or Strategic Meeting Management Certification (SMMC) preferred • 5-7 years relevant work experience • Proven knowledge in organizing and managing all logistical aspects of mid to large size meetings/events within a multibillion dollar organization • Experience with meeting-related sourcing and registration technology • Excellent planning, organizational and project management skills • Ability to manage concurrent projects and prioritize tasks • Working knowledge of the hotel industry, including evaluating vendors and negotiating contracts • Proficient in Microsoft Word, Excel, PowerPoint, and Outlook • Strong analytical skills and ability to work under tight time constraints • Strong oral and written communication skills • Ability to work independently and build consensus • Ability to travel overnight up to 50%

🏖️ Benefits

• Annual incentive plan bonus may be available • Health insurance • Pre-tax spending accounts • Retirement benefits • Paid time off • Short-term disability • Long-term disability • Employee stock purchase plan • Life insurance • 100% remote work anywhere in the U.S. except Hawaii or United States Territories