Meeting and Event Planning Manager

🔥 13 hours ago

🌽 Illinois – Remote

🌽 Illinois – Remote

💵 $75k - $120k / year

⏰ Full Time

🟡 Mid-level

🟠 Senior

🎪 Events

🦅 H1B Visa Sponsor

This company has sponsored H1B visas in the past.

👻 Ghost score 0%

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US Foods

WebsiteLinkedInAll Job Openings

10,000+ employees

📦 Logistics

🍽️ Food & Beverage

🛍️ eCommerce

Logistics • Food & Beverage • eCommerce

US Foods is one of the largest food service distributors in the United States, offering a wide range of products, culinary equipment, and support services for food businesses. They focus on product innovation, sustainability, and customer partnership, providing tools and resources to help clients enhance their operations and meet diverse dietary preferences. With a commitment to quality, safety, and community engagement, US Foods aims to positively impact both customers and the environment.

📋 Description

• Implement the strategic meetings management program within USF • Develop standard operating procedures for USF meetings and train Divisions, Corporate, and Support Office teams • Develop and manage vendor relationships, including sourcing, negotiating, and implementing vendor agreements • Review and record event-management vendor contracts for compliance and standardization • Collaborate with Legal on boilerplate vendor contract language and Master Service Agreements • Determine event cost estimates and budgets with internal stakeholders • Track spending, budget adherence, and ROI; prepare management reports • Coordinate services with registration, destination management, catering, meeting-room, and audiovisual suppliers • Develop internal and external event promotional and preparation materials • Manage event staffing, scheduling, outside vendors, and staff • Attend events as appropriate, direct staff and vendors, and resolve problems and emergencies • Coordinate event travel needs with the USF Travel department • Lead development of meeting agendas, objectives, deliverables, organization, and logistics • Coordinate venue needs with presenters and meeting-content facilitators • Develop contingency plans to reduce attendee risk and financial liability • Serve as a subject matter expert and resource for divisions and the Support Office • Staff, supervise, and coach direct reports • Supervise the Travel and Expense Assistant

🎯 Requirements

• 4 year degree in Business Management, Hospitality, Hotel Management or equivalent related experience • Certified Meeting Planner (CMP) or Strategic Meeting Management Certification (SMMC) preferred • 5-7 years relevant work experience • Proven knowledge in organizing and managing all logistical aspects of mid to large size meetings/events within a multibillion dollar organization • Experience with meeting-related sourcing and registration technology • Excellent planning, organizational and project management skills • Ability to manage concurrent projects and prioritize tasks • Working knowledge of the hotel industry, including evaluating vendors and negotiating contracts • Proficient in Microsoft Word, Excel, PowerPoint, and Outlook • Strong analytical skills and ability to work under tight time constraints • Strong oral and written communication skills • Ability to work independently and build consensus among people • Overnight travel up to 50% required • Ability to work 100% remotely anywhere in the U.S. except Hawaii or United States Territories

🏖️ Benefits

• Annual incentive plan bonus may be available • Health insurance • Pre-tax spending accounts • Retirement benefits • Paid time off • Short-term and long-term disability • Employee stock purchase plan • Life insurance