Virtual Sales Executive Assistant

Job not on LinkedIn

🔥 4 minutes ago

🇺🇸 United States – Remote

⏳ Contract/Temporary

🟡 Mid-level

🟠 Senior

👨‍💼 Executive Assistant

👻 Ghost score 14%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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VaVa Virtual Assistants

WebsiteLinkedInAll Job Openings

1 - 10 employees

Founded 2010

💼 Consulting

📦 Logistics

✈️ Travel

Consulting • Logistics • Travel

VaVa Virtual Assistants is a remote team of professional virtual assistants dedicated to alleviating the burdens of business ownership for entrepreneurs. By offering a comprehensive suite of administrative services, including calendar management, customer service, social media, and web design, VaVa empowers clients to focus on their core passions while efficiently handling the busywork of their operations. With a commitment to enhancing productivity and efficiency, they provide personalized support tailored to diverse business needs.

📋 Description

• Represent VaVa Virtual Assistants positively and professionally in all interactions • Manage day-to-day sales support and learn each client's offer, ideal customer, and sales process • Manage sales inboxes, prioritize prospect replies, draft responses, and ensure inquiries receive responses • Conduct personalized LinkedIn and cold email outreach and maintain follow-up cadences and automations • Build, clean, deduplicate, enrich, and verify prospect lists using prospecting tools and AI-assisted workflows • Maintain CRM records and prospect spreadsheets, including notes, pipeline stages, follow-up tasks, and data analysis • Qualify prospects against ideal customer profiles and route qualified prospects to clients or sales teams • Prepare, send, and follow up on proposals, RFPs, and sales agreements through e-signature • Prepare pitch decks and presentations and maintain sales collateral and email template libraries • Schedule and coordinate sales calls across time zones, prepare research briefs, log notes, and send follow-ups • Draft, edit, and proofread sales emails, follow-up sequences, and nurture messages in the client's voice • Support networking outreach, podcast and speaking bookings, partner follow-up, and referral programs • Deliver regular pipeline updates covering stages, response rates, stalled deals, and client-defined metrics • Hand off new customers to onboarding and update the CRM • Follow CAN-SPAM, do-not-call, and opt-out compliance requirements • Protect prospect, customer, and client data and use only approved tools • Handle administrative tasks including calendar management, travel coordination, and document preparation • Communicate proactively about status, deadlines, and obstacles and collaborate with fellow contractors

🎯 Requirements

• Must reside and be authorized to work in the United States • At least 3 years of demonstrated experience in sales, sales support, or sales operations • Direct experience working with a sales leader, founder, or sales team • At least 1 year of full-time virtual or remote work experience • Available at least 20 hours per week for high-touch, daily client support • Proficiency in Google Workspace, Microsoft Office, Slack, and Zoom • Proficiency in Excel and Google Sheets, including importing, exporting, cleaning, and analyzing prospect data • Experience with at least one CRM, such as Salesforce, HubSpot, HoneyBook, or Dubsado • Experience with at least one email or outreach platform, such as ActiveCampaign, Mailchimp, Flodesk, mail merge tools, or AI inbox tools • Experience with at least one scheduling tool, such as Calendly or Acuity • Experience with at least one project management tool, such as Trello, Asana, ClickUp, Notion, or Monday.com • Experience with at least one prospecting tool, such as Apollo.io, Hunter.io, ZoomInfo, or LinkedIn Sales Navigator • Demonstrated experience with LinkedIn and cold email outreach, including personalization and follow-up cadence • Demonstrated experience preparing proposals, RFPs, sales agreements, and pitch decks • AI literacy for prospect research, outreach drafting, and follow-up, including understanding of data that must not be entered into AI tools • A degree is not required • Candidates without a degree should hold at least one relevant sales certification, such as HubSpot Sales Software, Salesforce Certified Associate, Certified Administrative Professional, Microsoft Office Specialist, or equivalent • Preferred: cold calling experience; AI-assisted lead generation workflows and follow-up automations; e-signature and contract tools; AI notetaker tools; cold email deliverability knowledge; indirect sales channels; SaaS, product-based, or service-based sales experience; marketing and lead generation background

🏖️ Benefits

• Independent contractor (1099) arrangement; contractors manage their own taxes, benefits, and business expenses • Contractor community with regular calls and all-company virtual gatherings • Daily conversation and project collaboration with the broader VaVa team • Continued learning and professional growth encouraged