Accounting Administrator

Job not on LinkedIn

🔥 0 minutes ago

🇺🇸 United States – Remote

💵 $50k - $65k / year

⏰ Full Time

🟡 Mid-level

🟠 Senior

🧾 Accounting Manager

👻 Ghost score 0%

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VentureWell

WebsiteLinkedInAll Job Openings

51 - 200 employees

Founded 1996

💼 Consulting

📣 Marketing

🤝 Non-profit

Consulting • Marketing • Non-profit

VentureWell is a non-profit organization dedicated to fostering innovation and entrepreneurship, particularly in the fields of science and technology. Their mission is to support inventors and entrepreneurs by providing funding, training, and access to networks and resources. VentureWell engages with early-stage innovators, offering workshops, mentoring, and awards to help them bring ideas to market. They also assist faculty in developing programs to cultivate student innovators and facilitate institutional change. By building networks, they strengthen the innovation ecosystem on both national and institutional levels. To date, they have awarded more than $29. 4 million in grants and trained over 17,000 early-stage innovators, driving significant impact in the entrepreneurial landscape.

📋 Description

• Manage the finance@ email inbox for inquiries and bill delivery • Assist with vendor onboarding and vendor record maintenance in NetSuite • Validate vendor banking information according to internal controls and fraud prevention procedures • Organize bills, supporting documentation, approval routing, and weekly payment timelines • Coordinate weekly bill entry with Accountants and other Accounting Administrators • Aggregate approved bills, set up payments, coordinate Signatory approvals, and resolve payment issues • Enter Purchase Orders in NetSuite as needed • Monitor expenses for compliance with Federal Uniform Guidance and funder policies • Maintain accounts payable, vendor file, fraud prevention, and asset safeguarding practices • Assist with annual Form 1099 reporting and AP-related filings • Prepare monthly bank reconciliations • Assist with monthly credit card reconciliations and Concur processing • Review outstanding checks and purchase orders and resolve issues with vendors and internal teams • Assist with cash receipts, bank transfers, and deposits during Accountant absences • Support external audit preparation and internal audit and control procedures • Provide accounting and administrative support to the Finance & Administration team • Maintain accurate electronic accounting files

🎯 Requirements

• Previous experience managing medium- to high-volume accounts payable operations strongly preferred • Experience in a nonprofit or higher education environment preferred • Familiarity with accounts payable fraud prevention, internal controls, and risk management procedures preferred • Knowledge of accounting best practices, laws, standards, and GAAP strongly preferred • Proficiency with Microsoft Office tools required • Advanced Microsoft Excel proficiency, including VLOOKUP and/or pivot tables, preferred • Digital fluency with cloud-based office tools such as G Suite, CRMs and/or ERPs including Salesforce, NetSuite, and Sage Intacct • Familiarity with team collaboration tools and web-based applications such as Concur and Stampli • Excellent customer service and communication skills • Exceptional time management and organization skills • Ability to prioritize in a changing environment • Ability to work with competing and changing priorities, tight deadlines, and independently learn new tools and processes quickly • Excellent written and oral communication skills • Commitment to equity, environmental sustainability, and high-quality work • Employment eligibility will be verified with E-Verify

🏖️ Benefits

• 403(b) with 200% match up to a maximum VentureWell contribution of 10% when the employee contributes 5% (eligible after one year of service for the match) • Medical, Dental, and Vision insurance • $1,000 home office stipend upon hire • Aim for employees not to work more than a 40-hour workweek • 20 paid vacation days • 12 paid holidays • 12 paid wellness days • Work-life balance focus • Intentional and collaborative work culture • Equal employment opportunities and inclusive, accessible workplace