Executive Assistant

Job not on LinkedIn

🔥 1 minute ago

🇺🇸 United States – Remote

⏱ Part Time

🟡 Mid-level

🟠 Senior

👨‍💼 Executive Assistant

👻 Ghost score 23%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Virtual Colleague Philippines

WebsiteLinkedInAll Job Openings

51 - 200 employees

Founded 2020

🤝 B2B

🎯 Recruiter

💼 Consulting

B2B • Recruitment • Consulting

Virtual Colleague Philippines is a Manila-based virtual assistant outsourcing company that connects businesses with trained remote Virtual Assistants, supported by BPO Team Leaders and Quality Analysts. They focus on creating work-from-home opportunities for skilled individuals while helping clients delegate routine tasks so they can concentrate on growing their businesses. Services include matching clients to appropriate virtual colleagues and providing ongoing support such as free monthly performance reviews to ensure quality and fit.

📋 Description

• Monitor and manage the daily inbox, including flagging important emails, deleting spam, and organizing folders • Respond to emails when appropriate and manage correspondence • Schedule appointments and meetings via Google Calendar • Send reminders and follow-ups via email or text • Manage a complex calendar covering personal, family, professional, and philanthropic commitments • Consolidate sports, school, and travel calendars into one streamlined view • Research flights, accommodations, restaurants, and transportation options • Book travel and create detailed itineraries with confirmation numbers, contacts, and loyalty-program information • Create and format flyers, PowerPoint presentations, and other small visual documents • Maintain a database of frequent contacts, travel preferences, and key information • Use project-management tools to track ongoing tasks, deadlines, and activities • Organize documents, notes, and schedules in a centralized location such as Craft or similar • Use text, WhatsApp, or short calls to stay aligned • Proactively flag urgent matters and ensure prompt action • Attend one weekly check-in meeting via Zoom or call

🎯 Requirements

• Proven years of experience as an Executive Assistant or Virtual Assistant • Ability to multitask and work across family, philanthropic, and professional domains • Excellent written and verbal English communication skills • Ability to communicate clearly and reliably • Ability to work independently and anticipate needs • Strong attention to detail and organizational skills • Comfortable with personal, family, and professional-related administration • Interest in personal support and mission-driven work • Discreet, trustworthy, and respectful of client privacy • Experience working with fast-paced, multi-project individuals • Proactive and takes initiative • Familiarity with Gmail / Google Workspace, including Docs, Calendar, and Drive • Familiarity with project management tools such as Craft, Trello, Asana, or similar • Proficiency with PowerPoint, Canva, or similar presentation and graphics tools • Comfortable using WhatsApp, text messaging, and email • Ability to research and use airline and hotel websites or apps for travel booking • Availability during U.S. Eastern Time (ET) for real-time communication and occasional daytime tasks • Must be responsive via text or messaging during agreed hours

🏖️ Benefits

• Part-time schedule starting at a minimum of 10 hours per week, with potential to increase • Semi-flexible shift • Remote work • One weekly check-in meeting via Zoom or call