Contracts Administrator

🕒 July 11

🇺🇸 United States – Remote

💵 $65k - $105k / year

⏰ Full Time

🟢 Junior

🟡 Mid-level

🖥️ Administration

🚫👨‍🎓 No degree required

👻 Ghost score 20%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Vitesse Systems

WebsiteLinkedInAll Job Openings

201 - 500 employees

🎖️ Defense

🏭 Manufacturing

🚀 Aerospace

Defense • Manufacturing • Aerospace

Vitesse Systems is a U. S. -based engineering and manufacturing company that designs, builds, and tests mission-critical antenna systems, thermal management solutions, and power distribution hardware for defense, aerospace, and space programs. From early-stage engineering through full-rate production and integrated testing, Vitesse delivers high-reliability RF and hardware platforms for C5ISR, radar and electronic warfare, missile and strategic defense, and satellite applications. The company combines in-house design, additive manufacturing, and precision manufacturing capabilities to produce solutions that operate in extreme electromagnetic, thermal, and environmental conditions.

📋 Description

• Manage contract administration activities throughout the full contract lifecycle, including setup, review, maintenance, modifications, amendments, change orders, and closeout • Review customer purchase orders, contracts, modifications, amendments, flowdowns, and terms and conditions for accuracy, completeness, compliance, and alignment with approved business positions • Analyze contractual requirements, obligations, deliverables, milestones, funding, performance periods, schedules, reporting requirements, and customer flowdowns • Identify risks, exceptions, and required internal actions, escalating issues as appropriate • Prepare, process, and maintain contract modifications, amendments, change requests, approvals, correspondence, and contract documentation • Ensure ERP order accuracy and maintain complete, accurate contract files • Track contract deliverables, funding, performance periods, delivery schedules, invoicing requirements, contractual obligations, and open action items • Coordinate with Sales, Program Management, Finance, Engineering, Quality, Operations, Supply Chain, customers, suppliers, and other stakeholders • Support proposal development, contract reviews, customer negotiations, change management, issue resolution, disputes, and contract closeout • Use Salesforce CRM to support proposal, quote, and contract review activities • Serve as a primary point of contact for routine customer contract inquiries and correspondence • Support compliance with customer requirements, company policies, applicable laws and regulations, FAR/DFARS clauses, export control, cybersecurity, quality requirements, and government registration systems • Administer NDAs, Teaming Agreements, and other business agreements • Generate reports, maintain contract metrics, and provide management visibility into contract status, performance, and compliance • Improve contract administration processes, templates, tracking tools, workflows, policies, and standardized procedures • Support Vitesse Systems’ quality, safety, continual improvement, transparency, collaboration, and core values • Act as a lead without direct supervisory responsibilities

🎯 Requirements

• Bachelor’s degree in Business, Finance, Legal Studies, Contract Management, or related field; equivalent experience may be considered • High school diploma or GED, or 2 years related experience, or equivalent combination of education and experience • 2–5 years of experience in contract administration, procurement, subcontracts, legal operations, or related business functions • Experience reviewing and administering commercial and/or government contracts • Familiarity with DoD contracting environments and aerospace/defense customers preferred • Experience with ERP systems; Global Shop Solutions experience highly desired • Proficiency with Microsoft Word, Excel, PowerPoint, and Outlook • Experience with PIEE, OASIS, SAM.gov, or related government systems preferred • Familiarity with FAR, DFARS, and Uniform Contract Format preferred • Strong organizational, attention-to-detail, and analytical skills • Excellent oral and written communication skills • Willingness to work across multiple locations and with minimal supervision • Familiarity with a manufacturing environment • Ability to adapt to changing work environments and competing demands • Ability to perform standard and non-standard physical activities, including standing, walking, sitting, climbing, balancing, stooping, kneeling, crouching, and repetitive hand/wrist activities • Ability to lift and/or move up to 10 pounds frequently and up to 50 pounds occasionally/frequently • Authorization to work in the United States • Eligibility for required U.S. Government export-control authorizations • Ability to speak and understand basic safety and manufacturing instructions • Ability to add and subtract up to four-place decimals and multiply and divide with tens and hundreds • Ability to complete assignments within specified timeframes and work overtime as needed

🏖️ Benefits

• Salaried, full-time, exempt position • Remote work location • Reasonable accommodations for individuals with disabilities • Opportunity to work in a high-growth organization • Overtime in evenings and weekends, with or without advanced notice