Contracts Administrator

🔥 0 minutes ago

🍂 Massachusetts – Remote

🍂 Massachusetts – Remote

💵 $65k - $105k / year

⏰ Full Time

🟢 Junior

🟡 Mid-level

🖥️ Administration

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Vitesse Systems

WebsiteLinkedInAll Job Openings

201 - 500 employees

🚀 Aerospace

🔧 Hardware

📡 Telecommunications

Aerospace • Hardware • Telecommunications

Vitesse Systems is a U. S. -based engineering and manufacturing company that designs, builds, and tests mission-critical antenna systems, thermal management solutions, and power distribution hardware for defense, aerospace, and space programs. From early-stage engineering through full-rate production and integrated testing, Vitesse delivers high-reliability RF and hardware platforms for C5ISR, radar and electronic warfare, missile and strategic defense, and satellite applications. The company combines in-house design, additive manufacturing, and precision manufacturing capabilities to produce solutions that operate in extreme electromagnetic, thermal, and environmental conditions.

📋 Description

• Manage contract administration activities throughout the full contract lifecycle, including contract setup, review, maintenance, modifications, amendments, change orders, and closeout. • Review customer purchase orders, contracts, modifications, amendments, flowdowns, and terms and conditions to ensure accuracy, completeness, compliance, and alignment with approved business positions. • Analyze contractual requirements, obligations, deliverables, milestones, funding, periods of performance, schedules, reporting requirements, and customer flowdowns; identify risks, exceptions, and required internal actions, escalating issues as appropriate. • Prepare, process, and maintain contract modifications, amendments, change requests, approvals, correspondence, and contract documentation while ensuring ERP order accuracy and maintaining complete and accurate contract files. • Track contract deliverables, funding, performance periods, delivery schedules, invoicing requirements, contractual obligations, and open action items to support timely execution, compliance, and risk mitigation. • Coordinate cross-functionally with Sales, Program Management, Finance, Engineering, Quality, Operations, Supply Chain, customers, suppliers, and other stakeholders to communicate contract requirements and support proposal, RFQ, quote, contract performance, cost, schedule, delivery, and invoicing activities. • Support proposal development, contract reviews, customer negotiations, and change management by preparing contract summaries, coordinating cross-functional reviews and approvals, tracking exceptions, and assisting with issue resolution, disputes, and contract closeout. • Utilize Salesforce CRM to support proposal, quote, and contract review activities. • Serve as a primary point of contact for routine customer contract inquiries and related correspondence. • Support compliance with customer requirements, company policies, applicable laws and regulations, FAR/DFARS clauses, export control, cybersecurity, quality requirements, and government registration systems (including SAM.gov, DECCS, PIEE, and related platforms). • Administer Non-Disclosure Agreements (NDAs), Teaming Agreements, and other business agreements. • Generate reports, maintain contract metrics, and provide management with contract status, performance, and compliance visibility. • Identify opportunities to improve contract administration processes, templates, tracking tools, workflows, policies, and standardized procedures to enhance efficiency, compliance, and overall contract management. • Uphold company core values and perform other duties as assigned.

🎯 Requirements

• Bachelor’s degree in Business, Finance, Legal Studies, Contract Management, or related field; equivalent experience may be considered. • 2-5 years of experience in contract administration, procurement, subcontracts, legal operations, or related business functions. • Experience reviewing and administering commercial and/or government contracts. • Familiarity with DoD contracting environments and aerospace/defense customers preferred. • Experience with ERP systems; Global Shop Solutions experience is highly desired. • Proficiency with Microsoft Word, Excel, PowerPoint, and Outlook. • Experience with PIEE, OASIS, SAM.gov, or related government systems preferred. • Familiarity with FAR, DFARS, and Uniform Contract Format preferred. • Strong organizational skills with the ability to manage multiple priorities and deadlines. • Strong attention to detail and analytical skills. • Excellent oral and written communication skills. • Must be a self-starter willing to work across multiple locations and be part of a high-growth organization. • Experience supporting government contracts and prime aerospace contractors is preferred.

🏖️ Benefits

• Health insurance • 401(k) matching • Flexible working hours • Paid time off • Remote work options