Business & Operations Coordinator

Job not on LinkedIn

🔥 0 minutes ago

☕ Washington – Remote

☕ Washington – Remote

💵 $85k - $100k / year

⏰ Full Time

🟡 Mid-level

🟠 Senior

⚙️ Business Operations

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TGD

WebsiteLinkedInAll Job Openings

51 - 200 employees

🤝 B2B

B2B

TGD is a company, also known as Ten Gun Design, Inc. , that appears to be involved in creative or design services. The company's online presence suggests a focus on providing work services, potentially related to design or digital solutions. The specific nature of their services isn't detailed, but the emphasis on design indicates a possible involvement in areas such as graphic design, branding, or web design.

📋 Description

• Serve as the primary coordinator for day-to-day marketing budget administration across the organization. • Maintain budget tracking tools, spending reports, forecasts, and documentation to provide visibility into planned, committed, and actual spend across teams, programs, and vendors. • Monitor budget utilization, track investment allocations, identify discrepancies, and support monthly and quarterly budget reviews. • Partner with marketing leadership, finance, and business operations teams to ensure financial accuracy, budget compliance, and timely reporting. • Manage the operational lifecycle of marketing procurement activities, including statements of work, purchase orders, vendor engagements, and invoice processing. • Maintain oversight of marketing vendors, contractors, and external partners and coordinate contracts, PO creation, invoice reconciliation, renewals and extensions, and payment approvals. • Support workforce administration activities including maintaining vendor rosters, onboarding and offboarding activities, access requests, equipment provisioning, and ensuring all team members are set up successfully. • Coordinate travel requests, team logistics, and support scheduling and operational planning for workshops, offsites, leadership meetings, and team gatherings. • Assist with execution of morale-building activities and team events that foster engagement and connection across a globally distributed organization. • Maintain complete, accurate, and compliant operational documentation, team resources, process guides, and shared repositories that support efficient execution across the organization. • Develop and update templates, onboarding materials, operating procedures, and knowledge resources to improve consistency, reduce administrative burden, and enable effective cross-team collaboration.

🎯 Requirements

• 3+ years of experience in administrative support, business operations, or customer service in a marketing, finance or procurement environment. • 1+ years of experience reviewing and managing administrative budgets for marketing teams, events, travel, etc. • Associate or Bachelor degree in Business Administration, Human Resources, Marketing or relevant field or equivalent experience. • Strong experience managing budgets, purchase orders, invoices, spend tracking, and vendor administration. • Exceptional attention to detail and ability to manage large volumes of financial and operational information accurately. • Strong organizational and communication skills with the ability to manage multiple priorities simultaneously. • Advanced proficiency with Excel and Microsoft 365 tools. • Experience coordinating across finance, procurement, legal, and business stakeholders. • Experience supporting marketing, product, creative, or technology organizations preferred.

🏖️ Benefits

• Medical, dental, vision, basic life/AD&D, long-term disability, and employee assistance programs • Additional voluntary benefits like short-term disability plans and health coverage for dependents • 401(k) & HSA • Competitive PTO plan • 12 paid holidays throughout the calendar year, plus additional floating holidays