Capex Project Coordinator – Technology Procurement

Job not on LinkedIn

🔥 7 minutes ago

🔔 Pennsylvania – Remote

🔔 Pennsylvania – Remote

💵 $90k - $145k / year

⏰ Full Time

🟡 Mid-level

🟠 Senior

👷‍♀️ Project Manager

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WNS

WebsiteLinkedInAll Job Openings

10,000+ employees

Founded 1996

🤝 B2B

🏢 Enterprise

☁️ SaaS

B2B • Enterprise • SaaS

WNS is a global business process management company that operates across 13 countries with over 66 delivery centers and employs more than 62,000 people. The organization is committed to inclusivity and diversity, fostering a unique culture of co-creation and continuous learning. WNS offers various career opportunities across the Asia Pacific, Europe, Africa, and the Americas, and prides itself on its transparent and merit-based recruitment process. As a leader in its field, WNS focuses on nurturing future leaders and decision-makers while maintaining a strong emphasis on social responsibility through initiatives like the WNS Cares Foundation.

📋 Description

• Own a queue of procurement requests and drive each one to completion • Submit purchasing cases, issue POs, and send to vendors with delivery confirmation • Track active orders, follow up on delays, and coordinate with logistics and warehouse teams • Maintain accurate, audit-ready task records that include clean titles, correct dollar amounts, current statuses according to SOP documentation • Communicate regularly with vendors, approvers, and internal stakeholders to keep things moving • Submit sourcing cases when new suppliers need to be onboarded or when contracts are required for purchases • Coordinate with sourcing managers to gather quotes, evaluate supplier options, and move cases through the pipeline • Track sourcing case progress and communicate status updates to requesters waiting on approvals • Draft, route, and execute contracts including professional service agreements, master service agreements, and standalone purchase agreements • Coordinate signature routing through internal approval workflows and ensure timely execution • Track contract status from initiation through full execution, following up with all parties to prevent delays • Maintain organized records of contract documentation and link to associated purchase orders • Serve as the primary point of contact for vendor coordination on active orders • Maintain consistent, professional communication with suppliers regarding PO confirmations, delivery timelines, and issue resolution • Follow up proactively when vendors are unresponsive, escalating through alternate contacts when necessary • Ensure vendors have what they need to fulfill orders (shipping instructions, tax forms, receiving details) • Review and edit Standard Operating Procedure documents to reflect current workflows and best practices • Identify gaps or inefficiencies in existing processes and propose improvements • Contribute to the development of standardized language, templates, and documentation that keep the team consistent • Participate in monthly audits and use findings to drive continuous improvement • Meet established response times for task intake, vendor communication, and stakeholder updates • Monitor personal queue to ensure no request sits unactioned beyond SLA thresholds • Prioritize urgent requests appropriately and escalate blockers before deadlines slip • Maintain accountability through accurate task updates that reflect real-time status

🎯 Requirements

• Strong organizational skills and attention to detail • Professional written and verbal communication • Ability to self-manage a high-volume workload and consistently meet SLA requirements • Comfortable working across multiple systems and coordinating with distributed teams • Experience with contract workflows or vendor-facing communication • Experience in tech/R&D & Capex environments • Familiarity with PO lifecycle management, international shipping, or blanket purchase order processes • Background in process documentation or SOP development • Exposure to sourcing, supplier onboarding, or contract management platforms

🏖️ Benefits

• Medical, dental, and vision insurance • Paid time off (PTO), holidays, and sick leave • 401(k) with company match or other retirement plan • Life and AD&D Insurance • Employee Assistance Program