Executive Assistant

Job not on LinkedIn

🔥 0 minutes ago

🇺🇸 United States – Remote

💵 $125k / year

⏰ Full Time

🟠 Senior

🔴 Lead

👨‍💼 Executive Assistant

👻 Ghost score 0%

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Women Donors Network

WebsiteLinkedInAll Job Openings

1 - 10 employees

💼 Consulting

📦 Logistics

📣 Marketing

Consulting • Logistics • Marketing

Women Donors Network is a community with a purpose — together we connect, learn, and take action to further our shared vision of a more just, equitable, and sustainable world. WDN programs are designed to ignite change, providing donors with opportunities to support progressive movement-building as we deepen our knowledge, work in partnership with allies, and engage in nimble and strategic grantmaking.

📋 Description

• Serve as the trusted executive administrative partner to the President & CEO • Manage the President & CEO's complex calendar, appointments, meetings, travel, inbox, and correspondence • Prioritize requests, draft responses, coordinate follow-through, and protect the President & CEO's time • Collaborate with the WDN Leadership Team to prepare the President & CEO for meetings, events, and decisions • Support relationship management with staff, consultants, members, Board members, and external partners • Prepare meeting and event materials, attend meetings, and take minutes as needed • Track action items and deliverables arising from the President & CEO's commitments • Coordinate expenses, itineraries, logistics, speaking engagements, and events • Partner with the Chief of Staff on Executive Office priorities and stakeholder collaboration • Maintain digital files and records for document, knowledge, and information management • Plan and execute Executive Office special projects from start to finish • Serve as primary point of contact between the Executive Office and WDN/WDA Boards • Support board meetings, presentations, communications, retreats, minutes, and follow-up • Participate in team meetings and projects and collaborate with colleagues • Support onboarding and training of new team members • Pursue professional growth through training, workshops, and self-directed learning • Contribute to organizational success by learning industry trends and best practices

🎯 Requirements

• At least 8 years of experience in executive administrative support • Experience supporting executive team members • Previously demonstrated experience and comfort with remote work • Strong project management skills and successful management of multiple workstreams, competing deadlines, and dependencies • Expertise in scheduling, travel coordination, correspondence, meeting preparation, and project tracking • Experience managing an executive's workflow and schedule • Experience handling sensitive organizational, staff, donor, and personal information with discretion • Previous experience supporting a Board of Directors, including board meetings, retreats, materials, communications, and accurate minutes • Experience cultivating relationships across diverse stakeholders • Experience working closely with a Chief of Staff or similar senior partner • Expertise with Google Workspace, AI, and project management systems • Ability to manage multiple calendars and platforms, prepare presentation decks, manage CRM data, and run meetings smoothly • Ability to work weekday hours in the Pacific Time Zone and outside regular business hours when needed • Deep commitment to social justice and alignment with WDN/A's mission and values • Must be based in the United States; applications from outside the United States and staffing agencies are not accepted • Must be able to travel occasionally within the United States • Application, resume, and cover letter required

🏖️ Benefits

• Medical, Dental and Vision Insurance (paid by WDN at 100% for employees and 80% for dependents) • 401K Contribution (4% of gross pay contributed by WDN and an additional 3% match of gross pay) • 20 Vacation Days • 14 Sick Days • 14 Company Holidays • Partial Reimbursement of Internet and Phone Expenses • Stipends for Remote Office Expenses • Co-Working Stipend • Learning and Development Stipend • Occasional travel within the United States for meetings, team retreats and organizational events • Accommodations during the application, interview, and hiring process for candidates with disabilities