Administrative Assistant – Marketing

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🕒 June 19

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Workana

WebsiteLinkedInAll Job Openings

51 - 200 employees

Founded 2012

👥 HR Tech

🏪 Marketplace

🎯 Recruiter

💰 Series C on 2024-02

HR Tech • Marketplace • Recruitment

Workana is a leading platform in Latin America that connects businesses with remote talent across various disciplines. With over a decade in the market, Workana specializes in providing businesses with pre-selected and certified developers and freelancers for specific time periods or project-based tasks. The platform supports hiring in diverse fields such as IT & Programming, Design & Multimedia, Writing & Translation, and more, offering payment flexibility in local currencies or USD. Workana ensures satisfaction with protected payments and a satisfaction guarantee, aiming to grow businesses quickly and sustainably by leveraging the best remote talent available.

📋 Description

• Manage and maintain executives’ and team calendars, scheduling meetings and coordinating appointments. • Handle incoming emails and correspondence, triaging and responding as appropriate. • Organize and maintain digital and physical filing systems, ensuring documents are accurate and accessible. • Create and maintain SOPs. • Assist in coordinating travel arrangements, including flights, accommodation, and itineraries. • Prepare meeting notes and follow up on action items from meetings. • Assist in the development and scheduling of content across social media platforms. • Draft, proofread, and distribute marketing materials including newsletters, emails, and promotional content. • Coordinate with external designers, agencies, or printers on marketing collateral. • Track and report on social media engagement metrics and campaign performance. • Manage posting and engagement on social media platforms (LinkedIn and Instagram). • Gather missing receipts from various sources. • Process and reconcile employee expenses in a timely and accurate manner. • Set up bills for payment. • Code and submit invoices and expenses to the appropriate GL codes. • Ensure expenses are approved and reimbursed in accordance with company policy. • Assist in preparing monthly expense summaries and reports for review.

🎯 Requirements

• 2+ years of experience in an administrative, marketing, or office coordination role. • Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and/or Google Workspace. • Familiarity with social media platforms and basic content management (LinkedIn, Instagram, Facebook). • Experience with expense management tools. • Excellent written and verbal communication skills. • Strong organizational skills with the ability to manage multiple priorities and deadlines. • High attention to detail and accuracy in all work. • Demonstrated ability to handle confidential information with discretion. • Post-secondary education in Business Administration, Marketing, or a related field is preferred.