Assistant Project Coordinator

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🕒 June 22

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WOW Remote Teams

WebsiteLinkedInAll Job Openings

1 - 10 employees

Founded 2021

💼 Consulting

📦 Logistics

📣 Marketing

Consulting • Logistics • Marketing

WOW Remote Teams is a company that connects businesses with top-tier virtual professionals from Latin America, including virtual assistants, digital marketers, software developers, graphic designers, and more. Their services aim to help organizations save on salary expenses while providing quality talent that is bilingual and pre-vetted. With a focus on rapid hiring processes, clients can receive candidate matches within just three days, making WOW Remote Teams a cost-effective solution for scaling teams efficiently.

📋 Description

• Collaborate closely with the Principal Architect through regular project coordination meetings. • Maintain daily oversight of project status, milestones, and outstanding requirements. • Track project progress, deadlines, and responsibilities using Monday.com and other project management platforms. • Prepare and provide project status updates to clients on a weekly or bi-weekly basis. • Communicate with clients to obtain required information, approvals, and project decisions. • Monitor and document project-related decisions, revisions, and scope updates from clients and project teams. • Coordinate communications with consultants regarding required project modifications and updates. • Prepare, edit, distribute, and archive meeting minutes within 48 hours of meetings. • Monitor project-related email correspondence and coordinate responses with the Principal Architect and internal teams. • Ensure the Principal Architect remains informed of all significant client communications and project developments. • Track incoming inquiries, proposal follow-ups, and client onboarding activities. • Schedule meetings and coordinate calendars for project-related discussions. • Monitor permit submissions and associated review timelines. • Track jurisdictional review comments, deadlines, and outstanding action items with consultants, clients, and permitting authorities. • Assist with organizing and maintaining site visit reports and project documentation. • Proactively identify information, actions, or decisions needed to keep projects progressing efficiently.

🎯 Requirements

• Minimum of 2 years of experience in project coordination, project administration, or a related role. • Strong administrative and organizational experience. • Excellent written and verbal communication skills in English. • Ability to manage multiple projects and priorities simultaneously. • Strong attention to detail and accuracy. • Professional and customer-focused communication style. • Ability to work independently and take initiative. • Reliable internet connection and telephone access. • Quiet, professional workspace suitable for virtual meetings. • Personal computer (Windows or Mac) capable of running required software efficiently.

🏖️ Benefits

• Part-time position (20 hours per week) • 100% remote opportunity • Flexible work environment • Opportunity to work directly with experienced architectural professionals