Contracts & Compliance Manager

🔥 7 minutes ago

🇺🇸 United States – Remote

💵 $110k - $135k / year

⏰ Full Time

🟡 Mid-level

🟠 Senior

🚔 Compliance

👻 Ghost score 0%

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ZBeta, Inc.

WebsiteLinkedInAll Job Openings

51 - 200 employees

🏗️ Construction

🏭 Manufacturing

📦 Logistics

Construction • Manufacturing • Logistics

ZBeta, Inc. is a world-class physical security design, consulting, and managed services firm that partners with dynamic, high-profile organizations and individuals globally. They leverage a data-driven, technology-led, human-centered approach to provide superior physical security solutions that are seamlessly implemented and operated at peak efficiency. ZBeta acts as a think tank, offering meticulously detailed premium services, positioning themselves as organizational leaders in physical security. They offer a range of solutions including corporate consulting, managed services, and critical infrastructure security design. Their extensive expertise ensures flawless execution and exceptional consistency in project delivery, providing tangible value and innovative solutions for security challenges.

📋 Description

• Serve as ZBeta’s primary internal resource for contract management, negotiation, compliance, and business risk assessment • Report to the VP of Finance and collaborate with Consulting Services, Business Development, and project teams • Review, negotiate, and manage client and vendor agreements, including MSAs, professional services agreements, subcontracts, teaming agreements, NDAs, licensing agreements, amendments, and task orders • Independently negotiate indemnification, limitation of liability, intellectual property, insurance, payment terms, and other commercial provisions • Evaluate contractual risks against established thresholds and recommend solutions or escalate matters for executive review • Advise teams on contractual, regulatory, and operational risks for new opportunities • Evaluate new services, markets, client relationships, technologies, and delivery models for insurance, cybersecurity, data privacy, intellectual property, regulatory, and other risks • Research complex issues and develop recommendations covering risks, solutions, costs, timelines, and business implications • Develop practical guidance, checklists, and educational resources for organizational risk awareness • Review and negotiate federal subcontracts, task orders, and teaming agreements • Evaluate FAR, DFARS, HSAR, and agency-specific provisions, including flow-downs, representations, certifications, data rights, and CUI obligations • Maintain SAM.gov registration, federal contractor information, business size classifications, representations, and certifications • Partner with federal prime contractors and teaming partners on contractual requirements, reporting, and compliance • Coordinate with outside federal contracting counsel on complex terms and regulatory matters • Monitor federal contracting requirements and support internal processes, training, and capabilities • Review contractual insurance requirements and coordinate coverage with the insurance broker • Manage certificates of insurance, additional insured requirements, waivers of subrogation, and insurance requests • Coordinate vendor and subconsultant onboarding and verify agreements, tax documentation, insurance certificates, licenses, and contractual provisions • Complete client prequalification questionnaires, supplier registrations, vendor portals, and business-development documentation • Maintain company registrations, certifications, insurance information, and federal contractor identifiers • Track renewals for client registrations, prequalifications, and supplier portals • Draft, maintain, and support policies and procedures for confidentiality, records retention, contract administration, and client information handling • Establish scalable processes and documentation supporting compliance, business continuity, and organizational growth • Monitor regulatory and contractual developments affecting operations and business opportunities

🎯 Requirements

• 6+ years of experience in contract management, contracts and compliance, or a related role within professional services, engineering, construction, technology, or government contracting • Demonstrated experience independently negotiating complex commercial agreements and managing contractual risk • Direct experience with federal subcontracts, including flow-down provisions, representations and certifications, teaming agreements, and prime contractor relationships • Experience working cross-functionally with business leaders, project teams, legal counsel, and external partners • Bachelor’s degree or equivalent work experience • NCMA certification (CFCM or CPCM), contracts certification, paralegal certificate, or Juris Doctor (JD) preferred • Strong understanding of commercial contract terms, negotiation practices, and contractual risk allocation • Working knowledge of federal contracting requirements, including FAR, DFARS, federal subcontracting obligations, and SAM.gov • Broad understanding of business risk considerations involving insurance, cybersecurity, intellectual property, data privacy, and regulatory compliance • Familiarity with export controls (ITAR/EAR) and cybersecurity frameworks such as NIST SP 800-171 preferred • Experience in physical security, engineering, architecture, or related professional services preferred • Experience working with federal prime contractors or managing subcontracts on behalf of a prime contractor preferred • Strong contract review, drafting, and negotiation skills • Excellent research and analytical skills • Exceptional written communication skills, including translating complex contractual and regulatory matters into clear business guidance • Strong organizational and documentation skills with attention to detail and accuracy • Proficiency with contract management systems, document repositories, and Microsoft Office applications • Ability to exercise independent judgment, recognize potential risks, and determine when specialized expertise or executive involvement is needed • Ability to influence decisions and build strong working relationships without direct authority • Ability to manage competing priorities and balance strategic responsibilities with hands-on administrative work • Ability to communicate effectively with executives, clients, contractors, and external advisors • Ability to develop and implement practical, scalable processes • Ability to work independently, take ownership, and follow issues through to resolution • Must be based in the United States • Quiet, designated workspace free from distractions • High-speed internet with minimum 200 Mbps download and 10 Mbps upload • Not eligible for visa sponsorship • Successful completion of a background check upon hire and every two years thereafter

🏖️ Benefits

• 100% paid premiums on health, dental, vision, and life insurance • 401k retirement plan • Significant work schedule and workplace flexibility • Remote-first distributed team • Diverse and supportive culture

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