Senior Executive Assistant

Job not on LinkedIn

🔥 6 minutes ago

🇺🇸 United States – Remote

💵 $122k - $195k / year

⏰ Full Time

🟠 Senior

👨‍💼 Executive Assistant

🦅 H1B Visa Sponsor

This company has sponsored H1B visas in the past.

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Zillow

WebsiteLinkedInAll Job Openings

5001 - 10000 employees

Founded 2006

🏠 Real Estate

🛍️ eCommerce

👥 B2C

💰 $4.1M Post-IPO Equity on 2012-12

Real Estate • eCommerce • B2C

Zillow is a leading real estate and property rental marketplace that provides comprehensive information on homes, apartments, and properties for sale or rent. It offers users tools to search for properties, calculate mortgage rates, and connect with real estate agents. The platform also features innovative algorithms that provide Zestimates, which are estimated market values of homes. Zillow is a go-to resource for individuals looking to buy, sell, or rent properties, as well as for agents and brokers who want to reach a wider audience.

📋 Description

• Serve as primary executive partner to the SVP of Communications and provide additional support to the VP of External Affairs & Business Communications • Own complex executive calendars strategically and resolve competing demands • Represent Communications with senior leaders, partner teams, executive assistants, and external stakeholders • Resolve operating and prioritization issues and drive stakeholders toward resolution • Maintain awareness of Communications team priorities, identify operational gaps and risks, and ensure follow-through • Drive complex projects, review and approval processes, and initiatives from ambiguity through completion • Improve operating rhythms, processes, and systems for the Communications team • Manage budgets, purchase orders, expenses, procurement, and vendor coordination • Identify and implement AI, automation, and technology workflows to reduce manual work • Anticipate needs, decisions, meetings, and follow-ups; prepare context and materials for executives • Develop executive-ready presentations, agendas, summaries, prebriefs, and workbacks • Lead project delivery for zRetreats, All Hands, leadership meetings, and other high-impact team events • Manage scheduling, travel, expenses, procurement, and other executive logistics • Build partnerships across Zillow’s assistant community and mentor other assistants

🎯 Requirements

• 10+ years of progressive executive support experience, including significant experience directly supporting senior executives in complex, fast-paced organizations • Demonstrated experience owning complex projects and operational initiatives • Proactive, highly accountable operator who anticipates needs and takes ownership • Strong communication, influencing, and stakeholder-management skills • Exceptional judgment and discretion handling highly confidential, sensitive, and non-public information • Experience managing budgets and financial processes, including spend tracking, purchase orders, and coordination with Finance, Procurement, and vendors • Strong proficiency with Google Workspace and presentation development • Technological fluency and ability to learn new tools • Curiosity about and experience experimenting with AI and automation; ability to build or learn to build lightweight workflows • Strong business curiosity and organizational awareness • Ability to support executives and stakeholders across multiple time zones and adapt to last-minute changes and urgent needs • Ability to flex around senior executive schedules • U.S. employees may live in any of the 50 United States, with limited exceptions

🏖️ Benefits

• Remote work from a physical location of choice with no permanent corporate office workplace • Eligible for equity awards • Up to 25% annual travel opportunity/requirement • Cloud HQ distributed-work flexibility • Equal employment opportunity and accommodation support