Congress Meeting Manager

🕒 Setembro 2

🇺🇸 Estados Unidos – Remoto (EUA)

⏰ Tempo Integral

🟡 Pleno

🟠 Sênior

👔 Gerente

🦅 Patrocina Visto H1B

Esta empresa já patrocinou vistos H1B no passado.

👻 Score fantasma 14%

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Maritz

SiteLinkedInTodas as Vagas

1001 - 5000 funcionários

Fundada em 1894

📣 Marketing

📦 Logística

🏥 Saúde

Marketing • Logistics • Healthcare

As pessoas impulsionam os negócios, e a Maritz sabe o que motiva as pessoas. Usamos nosso profundo conhecimento em ciência comportamental, combinado com insights de dados e análises, para resolver desafios de negócios para nossos clientes da Fortune 500.\n\nO portfólio de empresas B2B da Maritz aumenta a lealdade do cliente, a experiência do funcionário e o desempenho de vendas por meio de uma variedade de serviços e soluções de software, abrangendo pesquisa, incentivos, recompensas, design de experiências, estratégia criativa, viagens de incentivo, reuniões e eventos.

Descrição

• Serve as the primary liaison and lead for assigned pharmaceutical congress programs • Manage planning, execution, and post-event reconciliation in alignment with client strategy and objectives • Lead housing and registration management, including hotel room blocks, congress websites, registrations, attendance reporting, housing applications, and attrition deadlines • Track and reconcile finances, including deposits, invoices, profitability targets, housing deposits, and program expenses • Support congress logistics and ancillary meeting planning • Coordinate meeting space requests, negotiate and secure meeting space within budget parameters, and liaise with organizers, planners, and suppliers • Maintain communication with stakeholders and planners, prepare agendas, manage calendars, schedules, timelines, and deadlines • Coordinate compliance and regulatory requirements, documentation, approvals, training, and adherence to industry guidelines and client policies • Collaborate with Finance, IT, Travel, HR, agencies, and suppliers • Provide onsite congress support as needed, including advancing logistics, verifying room setups, reviewing banquet and master billing, and ensuring execution • Manage reporting and documentation using Cvent and Microsoft tools • Maintain congress trackers, manage literature orders, support staffing coordination, and contribute to special projects and planning initiatives

🎯 Requisitos

• Bachelor’s degree or equivalent experience required • Minimum of 5+ years of experience in the pharmaceutical or life sciences industry, supporting congress planning, housing, registration, and event management • Strong experience managing pharmaceutical congress housing, registration, and ancillary meetings • Understanding of pharmaceutical compliance guidelines, regulatory requirements, and industry standards • Experience working with congress planners, agencies, congress organizers, and suppliers • Strong experience using Cvent and Microsoft Office Suite, including PowerPoint, Excel, and Word • Ability to manage multiple programs, deadlines, and competing priorities in fast-paced environments • Proven ability to build and maintain effective relationships with clients, stakeholders, hotels, and suppliers • Strong communication, business acumen, and attention to detail • Ability to travel up to 20%, including domestic and international travel • Cvent certification preferred • CMP, CMM, HMCC, or related certification preferred • Global congress experience preferred • Experience supporting Neurology, Oncology, or Life Sciences congress programs preferred • Must have authorization to work permanently in the U.S.; sponsorship is not provided

🏖️ Benefícios

• Medical insurance • Dental insurance • Vision insurance • Life insurance • Disability insurance • Paid parental leave • 401k • Tuition reimbursement • Paid time off • Year end holiday closure • Flexible work environment • Employee well-being support