Payroll & HR Operations Specialist

🕒 October 6

🇺🇸 United States – Remote

⏰ Full Time

🟡 Mid-level

🟠 Senior

👩‍👩‍👧‍👦 Human Resources (HR)

👻 Ghost score 10%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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ClassWallet

WebsiteLinkedInAll Job Openings

11 - 50 employees

Founded 2014

💳 Fintech

📚 Education

🏛️ Government

💰 $500k Debt Financing on 2020-05

Fintech • Education • Government

ClassWallet is a company that provides digital wallet solutions focused on the management and distribution of public funds. Utilizing a patented platform, ClassWallet simplifies the process of spending these funds, ensuring total transparency and compliance with spending guardrails and audit-ready reporting. Their services cater primarily to education sectors, such as K-12 schools and early childcare programs, helping them manage purchases and reimbursements digitally. ClassWallet also supports government agencies in reducing administrative costs and ensuring compliance, and aids in the efficient distribution of family scholarships and grant programs.

📋 Description

• Manage end-to-end payroll processes via the PEO partner • Administer the HRIS, maintain employee records, perform data entry, audit data integrity, and configure the system • Support employees with payroll, timekeeping, tax withholding, and basic HR operations inquiries • Ensure compliance with federal, state, and local payroll regulations and labor laws • Generate HR metrics, payroll summaries, and operational reports • Identify workflow bottlenecks in onboarding, offboarding, and timekeeping • Design and implement SOPs to reduce manual data entry and errors • Lead the transition off the PEO and build an in-house payroll model by January 1, 2028 • Evaluate, select, and assist with implementation of payroll and benefits platforms • Establish workflows, controls, SOPs, and tax/registration setups across applicable jurisdictions • Manage change by training managers and staff on new timekeeping and self-service systems

🎯 Requirements

• 3–5+ years of experience in payroll and HR operations • Proven, hands-on experience successfully transitioning an organization off a PEO onto an independent, self-powered payroll system • Advanced proficiency with HRIS/payroll platforms (e.g., ADP, Rippling, Workday, Gusto) • Strong Excel skills, including VLOOKUPs, pivot tables, and data audits • Deep understanding of federal, multi-state, and local tax, wage, and labor regulations • Excellent analytical and project management skills • High attention to detail • Ability to explain complex payroll/benefits topics to employees with empathy and clarity • Proactive and consistent execution with detail-oriented quality and speed

🏖️ Benefits

• Excellent salary and benefits commensurate with experience • Positive, family-oriented team environment • Encouragement, positive reinforcement, and gratitude • Healthy work-life perspective • Work-life balance • Equal Opportunity Employer