RFP & Contract Support Specialist

🕒 September 10

🇺🇸 United States – Remote

⏰ Full Time

🟢 Junior

💝 Customer Support

🚫👨‍🎓 No degree required

👻 Ghost score 10%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Effective School Solutions

WebsiteLinkedInAll Job Openings

51 - 200 employees

Founded 2009

🏥 Healthcare

💼 Consulting

📚 Education

Healthcare • Consulting • Education

Effective School Solutions is a company specializing in delivering school-based mental and behavioral health programs for K-12 students. They focus on supporting high-risk students with intensive emotional, mental health, and behavioral challenges by offering in-person, evidence-based clinical programming. Their programs, which include behavioral support, interventions for school avoidance and chronic absenteeism, crisis response, and professional development for educators, are designed to enhance student well-being and academic performance. Effective School Solutions aims to provide equitable access to mental health care directly within schools to help students reach their full potential and foster positive school cultures.

📋 Description

• Support the RFP Manager throughout proposal development from initial kickoff through final submission • Gather required information and coordinate with internal subject-matter experts for complete and accurate responses • Draft and update standard proposal sections using approved organizational language and resources • Assist with proposal formatting, data gathering, document assembly, proofreading, and final quality review • Maintain the RFP tracking log and flag deadlines, missing materials, and submission risks • Contribute approved content and completed responses to the internal RFP response database • Review and quality-check AI-generated contracts before approval routing • Manage contract intake, internal approval routing, and handoff to signature • Verify pricing, service details, terms, and other key information in contracts • Flag pricing exceptions, unusual terms, and potential issues to the Revenue Operations Senior Analyst • Track contract status and follow up on outstanding items • Coordinate with Sales, Operations, Finance, Legal, and other stakeholders • Assist Operations and Growth teams with quote and proposal generation • Provide formatting, document coordination, quality-assurance, and administrative support for growth materials • Maintain organized proposal, contract, and quote documentation • Provide cross-functional support during high-volume periods

🎯 Requirements

• One to three years of experience in RFP or grant writing, proposal development, contract support, quote support, or a related area • Prior experience supporting complex, deadline-driven documents or processes; this is not an entry-level role • Exceptional attention to detail and ability to serve as a quality-control checkpoint for contracts and proposals • Strong written communication, proofreading, editing, and document-formatting skills • Ability to gather information and coordinate effectively with stakeholders across multiple departments • Strong organizational and time-management skills • Ability to manage competing priorities across RFP work, contract support, and ad hoc Operations requests • Comfortable learning and using new software and AI-assisted tools • Ability to track multiple deadlines and proactively follow up on outstanding information • Demonstrated reliability, adaptability, accountability, and follow-through • Experience with CRM, proposal-management, contract-management, or document-collaboration platforms is preferred

🏖️ Benefits

• Competitive compensation and benefits • Excellent career-growth opportunities • Opportunities to offer feedback and contribute to company decisions